Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract with OHM Advisors, in the amount of up to $381,714.69 for the Pedestrian Safety Improvements - Refugee Road-Winchester Pike to Hamilton Road project.
The Department of Public Service initiated a procurement effort that will result in the award and execution of a design and engineering contract with the intent of providing the City of Columbus with additional engineering resources for the Pedestrian Safety Improvements - Refugee Road-Winchester Pike to Hamilton Road project. This project, also known as FRA-CR14-1.99 (PID Number 99744), includes preliminary and final engineering for pedestrian improvements to Refugee Road from Winchester Pike to Hamilton Road. The project is to install a shared use path on one side of Refugee Road and sidewalk on the other side from Winchester Pike to Hamilton Road.
The primary goal of Part 1 of the contract is to perform preliminary engineering resulting in the alignment for the shared use path and sidewalk. The specific scope of work for remaining parts will be developed upon completion of Part 1.
The Department of Public Service, Office of Support Services, solicited proposals for the Pedestrian Safety Improvements - Refugee Road-Winchester Pike to Hamilton Road project. Public Service formally advertised the project on the Vendor Services web site from June 30, 2015, to July 21, 2015. The city received eleven (11) responses. The Evaluation Committee met on July 28, 2015 and found that ten of the proposals were responsive and evaluated by the committee. The responsive firms were:
Company Name City/State Majority/MBE/FBE/ASN /PHC
OHM Advisors Columbus, OH MAJ
Woolpert, Inc. Columbus, OH MAJ
Strand Associates Inc. Columbus, OH MAJ
Crawford, Murphy & Tilly, Inc. Columbus, OH MAJ
PRIME AE Group, Inc. Columbus, OH ASN
Columbus Engineering Consultants Columbus, OH ASN
TranSystems Corporation of Ohio Columbus, OH PHC
Terradon Corp. Columbus, OH FBE
IBI Group Westerville, OH MAJ
ADR & Associates, Ltd. Columbus, OH MAJ
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against OHM Advisors .
2. CONTRACT COMPLIANCE
The contract compliance number for OHM Advisors is 38-1691323 and expires 4/2/16.
3. FISCAL IMPACT
Funds in the amount of $381,714.69 are available for this project within the Streets and Highways Bonds Fund within the Department of Public Service. An amendment to the 2015 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
4. EMERGENCY DESIGNATION
Immediate authorization of the contract and emergency designation are both necessary so as to provide necessary funding for engineering and design services and to prevent delays in the Department of Public Service’s Capital Improvement Program.
Title
To authorize the Director of Public Service to enter into contract with OHM Advisors for engineering, technical, and surveying services in connection with the Pedestrian Safety Improvements - Refugee Road-Winchester Pike to Hamilton Road project; to amend the 2015 Capital Improvement Budget; to authorize the transfer of cash and appropriation within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of up to $381,714.69 from the Streets and Highways Bonds Fund; and to declare an emergency. ($381,714.69)
Body
WHEREAS, the Director of Public Service has identified the need to enter into a professional service contract to provide for engineering and design services for improvements for the Pedestrian Safety Improvements - Refugee Road-Winchester Pike to Hamilton Road project; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into contract with OHM Advisors for the provision of engineering and design services related to the Pedestrian Safety Improvements - Refugee Road-Winchester Pike to Hamilton Road project in the amount of up to $381,714.69; and
WHEREAS, it is necessary to amend the 2015 Capital Improvement Budget and to transfer cash between projects within the same fund in order to provide sufficient budget authority for this project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into this contract so that funding can be made available for necessary engineering and design services for capital improvement projects, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with OHM Advisors for the Pedestrian Safety Improvements - Refugee Road-Winchester Pike to Hamilton Road project for engineering and design services in an amount of up to $381,714.69.
SECTION 2. That the 2015 Capital Improvement Budget, authorized through Ordinance 0557-2015, is hereby amended as follows to provide sufficient budget authority for the purpose as stated in Section 1 herein:
Fund / Project / Project Name / Current / Change / Amended
704 / 590955-100000 / Operation Sidewalks (Voted Carryover) / $18,899.00 / $36,054.00 / $54,953.00 (to match cash)
704 / 590955-100006 / Operation Safewalks -- Marion Road (Voted Carryover) / $58,683.00 / $72,161.00 / $130,844.00 (to match cash)
704 / 590105-100036 / Pedestrian Safety Improvements -- Olentangy River Road Shared Use Path (Voted Carryover) / $1.00 / 76,091.00 / $76,092.00 (to match cash)
704 / 590105-100039 / Pedestrian Safety Improvements -- Weinland Park Community Mobility Program (Voted Carryover) / $0.00 / $4,935.00 / $4,935.00 (to match cash)
704 / 590105-100040 / Pedestrian Safety Improvements -- Hilltop Community Mobile Plan (Voted Carryover) / $0.00 / $4,638.00 / $4,638.00 (to match cash)
704 / 590955-100000 / Operation Sidewalks (Voted Carryover) / $54,953.00 / ($54,953.00) / $0.00
704 / 590955-100003 / Operation Safewalks - Joyce Ave Phase 1 (Voted Carryover) / $2.00 / ($1.00) / $1.00
704 / 590955-100006 / Operation Safewalks -- Marion Road Sidewalks (Voted Carryover) / $130,844.00 / ($130,844.00) / $0.00
704 / 590105-100036 / Pedestrian Safety Improvements -- Olentangy River Road Shared Use Path (Voted Carryover) / $76,092.00 / (76,092.00) / $0.00
704 / 590105-100039 / Pedestrian Safety Improvements -- Weinland Park Community Mobility Program (Voted Carryover) / $4,935.00 / ($4,935.00) / $0.00
704 / 590105-100040 / Pedestrian Safety Improvements -- Hilltop Community Mobile Plan (Voted Carryover) / $4,638.00/ ($4,638.00) / $0.00
704 / 590105-100005 / Pedestrian Safety Improvements - Sidewalk Program (Voted 2013 Debt SIT) / $168,400.00 / ($110,255.00) / $58,145.00
704 / 590105-100112 / Pedestrian Safety Improvements - Refugee Road-Winchester to Hamilton (Voted Carryover) $0.00 / $271,463.00 / $271,463.00
704 / 590105-100112 / Pedestrian Safety Improvements - Refugee Road-Winchester to Hamilton (Voted 2013 Debt SIT) $0.00 / $110,255.00 / $110,255.00
SECTION 3. That the City Auditor is hereby authorized to transfer funds and appropriation within the Streets and Highways G.O. Bonds Fund, Fund 704 as follows:
TRANSFER FROM:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590955-100000 / Operation Sidewalks / 06-6600 / 592090 / $54,952.68
704 / 590955-100003 / Operation Safewalks -- Joyce Ave Phase 1 / 06-6600 / 743955 / $0.96
704 / 590955-100006 / Operation Safewalks -- Marion Road Sidewalks / 06-6600 / 745506 / $130,843.16
704 / 590105-100036 / Pedestrian Safety Improvements - Olentangy River Road Shared Use Path / 06-6600 / 721536 / $76,091.20
704 / 590105-100039 / Pedestrian Safety Improvements -- Weinland Park Community Mobility Program / 06-6600 / 720539 / $4,934.49
704 / 590105-100040 / Pedestrian Safety Improvements -- Hilltop Community Mobile Plan / 06-6600 / 720540 / $4,637.52
704 / 590105-100005 / Pedestrian Safety Improvements -- Sidewalk Program / 06-6600 / 755515 / $110,254.68
TRANSFER TO:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100112 / Pedestrian Safety Improvement - Refugee Road-Winchester Pike to Hamilton Road / 06-6600 / 715112 / $381,714.69
SECTION 4. That for the purpose of paying the cost of this contract the sum of up to $381,714.69 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bonds Fund, Number 704, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100112 / Pedestrian Safety Improvement - Refugee Road-Winchester Pike to Hamilton Road / 06-6682 / 715112 / $381,714.69
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.