Explanation
BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the professional engineering services contract with Stantec Consulting Services, Inc. (fka R.Z. Zande & Associates, Inc.) for a redesign of the Griggs Booster Station Project, Division of Power and Water Contract No. 1012.
1. Amount of additional funds to be expended: $110,000.00
Original Contract Amount: $ 118,000.00
Modification 1 (current) $ 110,000.00
Amount of original contract and 1 modification: $ 228,000.00
2. Reasons additional goods/services could not be foreseen:
The Division of Power and Water (DOPW) purchased land in 2003 to facilitate the construction of a new booster station. This land was immediately adjacent to an existing biofilter positioned on the Upper Scioto West sewer tunnel. This biofilter is situated in an easement obtained by the Division of Sewerage and Drainage (DOSD). After the biofilter facility was built, DOSD discovered that for ease of maintenance, 360-degree access to the filter was needed and the current easement did not provide that. Thus, the Sewer Maintenance Operations Center (SMOC) began using and continues to have a need for the property purchased by DOPW to maintain the biofilter.
During the final design of the booster station DOSD-SMOC personnel expressed concern about the location of the proposed booster station with regards to maintenance of the existing biofilter. In addition, the booster station site did not permit proper handling of the stormwater runoff from the booster station based upon newly adopted stormwater regulations.
Through numerous discussions between DOPW and DOSD it was determined it would be in the best interest of both Divisions to relocate the booster station away from the biofilter. This would allow DOSD to have 360-degree access for ease of maintenance and allow DOPW adequate room to address storm drainage and future maintenance.
This relocation also requires the Department to purchase additional land.
3. Reason other procurement processes are not used:
The consultant has designed the station and is most familiar with the project requirements.
4. How cost of modification was determined:
The consultant provided an estimate to complete the work.
Contract Compliance Information: 11-2167170, expires 1/7/10, Majority
The name change from R.D. Zande & Associates to Stantec Consulting Services, Inc. has been approved under Ordinance No. 0095-2008, passed February 25, 2008.
FISCAL IMPACT: This legislation includes a transfer of funds within the Water Works Enlargement Voted Bonds Fund and an amendment to the 2008 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to modify and increase the professional engineering services contract with Stantec Consulting Services, Inc. (fka R.Z. Zande & Associates, Inc.), to provide for redesign of the Griggs Booster Station Project; for the Division of Power and Water; to amend the 2008 Capital Improvements Budget; and to authorize a transfer and expenditure of $110,000.00 within the Water Works Enlargement Voted Bonds Fund. ($110,000.00)
Body
WHEREAS, Contract No. EA013375 was authorized by Ordinance No. 1926-02, passed January 13, 2003, was executed on March 13, 2003, and was approved by the City Attorney on March 27, 2003; and
WHEREAS, a modification is needed to the contract needs to provide redesign of the Griggs Booster Station Project; and
WHEREAS, it is necessary to authorize an amendment to the 2008 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water Works Enlargement Voted Bonds Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power and Water, to modify and increase the professional engineering services contract with Stantec Consulting Services, Inc. (fka R.Z. Zande & Associates, Inc.) to provide for redesign of the Griggs Booster Station Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the professional engineering services contract with Stantec Consulting Services, Inc. to provide for redesign of the Griggs Booster Station Project, in the amount of $110,000.00.
SECTION 2. That this contract modification is in compliance with Section 329.16 of Columbus City Codes, 1959.
SECTION 3. That the City Auditor is hereby authorized to transfer $110,000.00 within the Division of Power and Water, Dept/Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level One 06, Object Level Three 6686, as follows:
Project No. | Project Name | OCA Code | change
690290 | Distribution Imp's | 642900 | -$25,221.55
690420 | HCWP High & Low Svc. Piping Coating | -$3,464.54
690431 | Morse/R-New Albany Rd. W.L. | 642900 | -$43,536.72
690469 | Broad St. 24" W.M. | 606469 | -$37,777.19
690450 | Griggs Booster Station | 690450 | +$110,000
SECTION 4. That the 2008 Capital Improvements Budget is hereby amended as follows:
Project No. | Project Name | Current Authority | Revised Authority | change
690290-100000 | Distribution Imp's | $3,996,442 | $3,971,220 | -$25,222
690420-100000 | HCWP High & Low Svc. Piping Coating | $0 | $3,465 | +$3,465 (new authority)
690420-100000 | HCWP High & Low Svc. Piping Coating | $3,465 | $0 | -$3,465
690431-100000 | Morse/R-New Albany Rd. W.L. | $0 | $43,537 | +$43,537 (new authority)
690431-100000 | Morse/R-New Albany Rd. W.L. | $43,537 | $0 | -$43,537
690469-100000 | Broad St. 24" W.M. | $0 | $37,778 | +$37,778 (new authority)
690469-100000 | Broad St. 24" W.M. | $37,778 | $0 | -$37,778 (new authority)
690450-100000 | Griggs Booster Station | $65,000 | $175,002 | +$110,002
SECTION 5. That to pay the cost of the aforesaid contract modification, the expenditure of $110,000.00, or so much thereof as may be needed, is hereby authorized from the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division No. 60-09, Project 690450, OCA 690450, Object Level One 06, Object Level Three 6686.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.