Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify and increase the professional engineering services contract for the Roadway Improvements - General Engineering 2010-2012 Contract with W.E. Stilson Consulting Group, in the amount up to $289,000.00.
This contract has been used for various projects that spent down the total value. The intent of this contract was to provide the Department of Public Service with continuing, contractual access to additional resources that are necessary to perform various professional engineering, survey and technical expertise for the department to complete its capital and operating budget commitments.
The projects developed under this program are typically small to moderate size improvements, and frequently include a significant emphasis on pavement rehabilitation, curb replacement, sidewalks, curb ramps, drainage, minor rehabilitations, and aesthetic improvements. These contracts may be used for quick response design services.
Work to be performed as part of this modification includes design of the upgrade to 8 signals on Neil Avenue between Buttles Avenue and 11th Avenue. These signals have not been upgraded in 20 years and are a high priority for upgrading. This project would improve congestion, air quality, and safety. Additional work to be included in the modification consists of design of an additional Southbound through lane, northbound and westbound right turn lanes at Georgesville Road, Holt Road, and Automotive Drive. This will improve signal phasing to allow southbound left turn phase and improve capacity, air quality, and safety.
The original contract amount was $200,000.00. Contract number EL011146. Established by ordinance 1373-2010
This is the first modification to this contract in the amount of $289,000.00
The total contract amount including this modification is $489,000.00
2. EMERGENCY DESIGNATION
Emergency action is requested so that the design work for this project can proceed as soon as possible to perform necessary upgrades and safety improvements for the local community.
3. FISCAL IMPACT
The amount of this modification is $289,000.00. Funding for this modification is available within the Streets and Highways G.O. Bonds fund due to cancellation of encumbrances from completed projects.
Title
To authorize the Director of Public Service to execute a professional service contract modification with W.E. Stilson Consulting Group for the engineering of the Roadway Improvements - General Engineering 2010-2012 contract; to amend the 2011 C.I.B.; to authorize the transfer of $289,000.00 within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of up to $289,000.00 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($289,000.00)
Body
WHEREAS, ordinance 1373-2010 authorized the Director of Public Service to enter into contract for the Roadway Improvements - General Engineering 2010-2012 contract; and
WHEREAS, the Director of Public Service has identified the need to modify this contract with W.E. Stilson Consulting Group for the design of the upgrade to 8 signals on Neil Avenue between Buttles Avenue and 11th Avenue.
WHEREAS, additional work to be included in the modification consists of design of an additional Southbound through lane, northbound and westbound right turn lanes at Georgesville Road, Holt Road, and Automotive Drive; and
WHEREAS, a satisfactory proposal has been received by W.E. Stilson Consulting Group for this modification; and
WHEREAS, it is necessary to amend the 2011 Capital Improvement Budget; and
WHEREAS, it is necessary to transfer funds within the Streets and Highways G.O. Bonds Fund for this modification; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction, in that the design services contract should be modified immediately in order to maintain the established project schedule, thereby preserving the public health, peace, prosperity, and welfare; now, therefore
BE IT ORDAINED BY THE CONCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to execute a professional services contract modification for the Division of Design and Construction with W.E. Stilson Consulting Group, 355 East Campus View Boulevard, Suite 250, Columbus, OH, 43235, in an amount up to $289,000.00 for engineering services associated with the Roadway Improvements - General Engineering 2010-2012 contract.
SECTION 2. That the 2011 Capital Improvements Budget established within ordinance 0266-2011 be and hereby is amended due to cancellations as follows:
Fund / Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
704 / 530208-100000 / Fed/State Match (Carryover) / $0.00 (Carryover) / $701,207.00 (Carryover) / $701,207.00 (Carryover)
SECTION 3. That the 2011 Capital Improvements Budget established within ordinance 0266-2011 be and hereby is amended to provide sufficient authority for this contract modification as follows:
Fund / Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
704 / 530208-100000 / Fed/State Match (Carryover) / $701,207.00 (Carryover) / ($289,000.00) (Carryover) / $412,207.00 (Carryover)
704 / 530161-100083 / Roadway Improvements - 2010 General Engineering / $0.00 (Carryover) / $289,000.00 / $289,000.00
SECTION 4. That the transfer of cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, be authorized as follows:
Transfer From
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530208-100000 / Fed/State Match / 06-6600 / 590047 / $289,000.00
Transfer To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100083 / Roadway Improvements - 2010 General Engineering / 06-6682 / 746183 / $289,000.00
SECTION 5. That for the purpose of paying the cost of this contract modification, the sum of up to $289,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100083 / Roadway Improvements - 2010 General Engineering / 06-6682 / 746183 / $289,000.00
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.