Explanation
Background:
Proposals were received by the Recreation and Parks Department on November 29, 2012 for the Berliner and Big Run Athletic Complex Improvements - Design as follows:
Status
OHM Advisors MAJ
RDI MAJ
JL Bender MAJ
Schorr MAJ
Abbot MAJ
MSA MAJ
Vivid MAJ
Star ASN
Consultant shall provide architectural and engineering services to prepare plans and specifications for bidding for renovations to Berliner Athletic Complex, 1220 Deckenbach Road Columbus, Ohio (43223) and Big Run Athletic Complex, 4205 Clime Road Columbus, Ohio (43228) . Work is to include general building improvements and renovations such as replacing exterior/interior doors, Mercury abatement, HVAC renovations, lighting and electrical improvements, ceilings and flooring repairs/replacement, painting, plumbing improvements, HVAC improvements and other renovation items. Services shall include the necessary field surveys, program development in conjunction with department staff, reports, proposals, cost estimates, bid documents and construction administration services.
Principal Parties:
OHM Advisors
Daniel J. Obrynba, AIA (contact)
101 Mill Street, Suite 200
Gahanna, OH 43230
Phone: (614) 418-0600
compliance #38-1691323; expiration date is 9/29/13.
Fiscal Impact:
$260,000.00 is required and budgeted in the Voted Recreation and Parks Bond Fund 702 to meet the financial obligations of this expenditure.
Title
To authorize the City Auditor to transfer $240,000.00 within the Voted Recreation and Parks Bond Fund 702; to amend the 2012 Capital Improvements Budget Ordinance 0368-2012; to authorize and direct the Director of Recreation and Parks to enter into contract with OHM Advisors for the Berliner and Big Run Athletic Complex Improvements - Design Project; to authorize the expenditure of $240,000.00 and a contingency of $20,000.00 for a total of $260,000.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($260,000.00)
Body
WHEREAS, proposals were received by the Recreation and Parks Department on November 29, 2012 for the Berliner and Big Run Athletic Complex Improvements - Design and will be awarded to OHM Advisors; and
WHEREAS, funds are being moved to alternate project within Fund 702 to establish correct funding locations for this project and to make corrections to the Capital Improvement Budget; and
WHEREAS, the 2012 Capital Improvement Budget will be amended to reflect the fund transfers from projects within Fund 702 for the Berliner and Big Run Athletic Complex Improvements - Design Project; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with OHM Advisors for the Berliner and Big Run Athletic Complex Improvements - Design Project so that design can be completed in time to maintain construction schedule thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $240,000.00 within the voted Recreation and Parks Bond Fund No. 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510035-100000(Facilities) 702035 6620 $240,000.00
TO:
Project OCA Code Object Level 3 Amount
510035-100072 (Big Run) 723572 6681 $120,000.00
510035-100065 (Berliner) 723565 6681 $120,000.00
SECTION 2. That the 2012 Capital Improvements Budget Ord. # 0368-2012 is hereby amended as follows in order to provide sufficient budget authority for this legislation .
CURRENT:
Fund 702; Project 510035-100000/ Facilities/ $1,275,056 (SIT supported)
Fund 702; Project 510035-100072/ Big Run/ $0 (SIT Supported)
Fund 702; Project 510035-100065 /Berliner/ $0 (SIT Supported)
AMENDED TO:
Fund 702; Project 510035-100000/ Facilities/ $1,035,056 (SIT supported)
Fund 702; Project 510035-100072/ Big Run/ $120,000 (SIT Supported)
Fund 702; Project 510035-100065 /Berliner/ $120,000 (SIT Supported)
SECTION 3. That the Director of Recreation and Parks is herby authorized to enter into contract with OHM Advisors for the Berliner and Big Run Athletic Complex Improvements - Design Project.
SECTION 4. That the expenditure of $260,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702, as follows:
Project OCA Code Oject Level 3 Amount
510035-100072 (Big Run) 723572 6681 $120,000.00
510035-100065 (Berliner) 723565 6681 $120,000.00
510035-100000(Facilities) 702035 6681 $20,000.00
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.