Explanation
BACKGROUND: To change the company name and Federal Identification number for contracts and purchase orders established with Absolute Air, Inc to Alternative Energy Concepts, LLC, due to the company changing its' name and FID number, and to modify FL003468 for Plumbing and HVAC Services, for the Development Department, Housing Division, to reflect this change. This ordinance authorizes the assignment of all past, present and future business done by the City of Columbus from Absolute Air, Inc FID 311427312 to Alternative Energy Concepts, LLC. FID 270917116.
1. Amount of additional funds: No additional funds are necessary to modify the option contract.
2. Reason additional needs were not foreseen: The current supplier has changed their name and FID number.
3. Reason other procurement processes not used: The same exact product is required as originally bid. No lower pricing/more attractive terms and conditions are anticipated through rebidding at this time.
4. How cost was determined: Terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: No additional monies are required to modify the option contract. Each agency must set aside their own funding for their estimated expenditures.
Alternative Energy Concepts LLC, CC#0270917116 (Expires 11-16-2011)
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
In order to maintain an uninterrupted supply of services to City agencies using this Universal Term Contract and open Purchase Orders, this ordinance is being submitted as an emergency.
Title
To authorize and direct the Finance and Management Director to modify past, present and future contracts and purchase orders with Absolute Air, Inc. to reflect a new name and new Federal ID number, and to declare an emergency.
Body
WHEREAS, the Finance/Purchasing Office established contract FL003468 for Plumbing and HVAC Services; and there are in existence purchase orders with Absolute Air, Inc. for the option to purchase Plumbing and HVAC Services; and
WHEREAS, Absolute Air, Inc. has changed their name and FID number to Alternative Energy Concepts, LLC FID #270917116, and in addition to notifying the City of this change, Alternative Energy Concepts, LLC. has agreed to honor the past, present and future purchase orders established, and
WHEREAS, an emergency exists in the usual daily operation of the Finance/Purchasing Office in that it is immediately necessary to modify all contracts and purchase orders established with Absolute Air, Inc., thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to modify all past, present and future contracts and purchase orders to reflect the change of the company name and FID number from Absolute Air, Inc. FID 311427312 to Alternative Energy Concepts LLC. FID 270917116.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.