Explanation
BACKGROUND: For the option to purchase Office Chairs for the Department of Public Utilities, the largest user Water Division, and for other City agencies as needed. The term of the proposal Universal Term Contract option contract would be approximately three years through December 31, 2009. The Purchasing Office opened formal bids on May 18, 2006.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (# SA 002000). Bids solicited: 123: (Majority: 108, Minority: 10, & Female: 5). Bids received: 8. (Majority: 6, Female: 2).
The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders as follows:
Bulldog Office Products, Inc., #251292273 thru 7/11/08 - Items No. 1A, 3A, 3B, 5A, 6A, 7A, and 18A.
King Business Interiors, #311624533 thru 12/19/06 - Items No. 2A, 2B, 11, 12A, 12B, 12C, 14A, 14B, 14C, 14D, 14E, 16A, 16B, 16C, 16D, 16E, 21A, 21B, 21C, 21D, and 21E.
OM Workspace , #820477390 thru 11/21/06 - Items No. 4A, 8A, 8B, 8C, 8D, 8E, 9A, 9C, 17A, 17C, 17D, 19, and 22 (fabric coating).
Continental Office, #314413238 thru 4/18/07 - Items No. 10A, 15A, 20A, 20B, 20C, 20D, 20E, and 22 (fabric coating).
No award made on Item No. 13.
Estimated annual expenditures is $63,000.
These companies are not debarred per the Federal Government Excluded Party Listing System. And are not listed with the Auditor of State for unresolved findings.
The following companies were deemed materially non-responsive as stated below:
On Item Nos. 1, 2, 10, 12, 15, 16, and 20 Workspace Ohio was deemed materially non-responsive as follows:
Item No. 1- a substitute was bid and the back was very different from the specified chair. The specified Stylex chair has been purchased in the past because of the support provided by the back angle.
Item No. 2 - No arm was offered as specified
Item No. 10 and 15 were not heavy duty as specified.
Item No. 12 the chair was brought in and analyzed. The back support was not as good as the specified chair.
Item No. 16 Arms were not all adjustable and seat height was 20.5 instead of the 22 as specified.
Item No. 20 specification was for an all mesh chair and the substituted had a cloth seat.
On Item No. 8 Office City was materially non-responsive as no arms were offered as specified.
On Item Nos. 8, 9, 14, and 16 Bulldog was materially non-responsive as no arms were offered as specified.
On Item Nos. 8, 9, 12, 13, 17, 20 and 21 Corporate Interiors was deemed materially non-responsive as pricing on the arms was not noted on Page 5.
On Item No. 9 Office Depot was materially non-responsive as no arms were offered as specified.
On Item No. 21 OM Workspace was deemed materially non-responsive as no arms were offered as specified.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Universal Term Contract Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into contracts for the option to purchase Office Chairs: Bulldog Office Products, Inc., King Business Interiors, OM Workspace, and Continental Office to authorize the expenditure of $4.00 to establish the contracts from the Universal Term Contracts Fund. ($4.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on May 18, 2006, and selected the lowest, responsive, responsible and best bid; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, it is necessary to enter into contracts for Office Chairs in order to establish a consistent, economical supply of products to maintain City facilities; and
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contracts for an UTC option to purchase Office Chairs in accordance with Solicitation No. SA 002000 as follows:
Bulldog Office Products, Inc., Items No. 1A, 3A, 3B, 5A, 6A, 7A, and 18A. Amount: $1.00.
King Business Interiors, Items No. 2A, 2B, 11, 12A, 12B, 12C, 14A, 14B, 14C, 14D, 14E, 16A, 16B, 16C, 16D, 16E, 21A, 21B, 21C, 21D, and 21E. Amount: $1.00.
OM Workspace, Items No. 4A, 8A, 8B, 8C, 8D, 8E, 9A, 9C, 17A, 17C, 17D, 19, and 22(fabric coating). Amount: $1.00.
Continental Office, Items No. 10A, 15A, 20A, 20B, 20C, 20D, 20E, and 22 (fabric coating). Amount: $1.00.
SECTION 2. That the expenditure of $ 4.00 is hereby authorized from Universal Term Contracts Fund, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 3. This ordinance shall take effect and be in force from and after its passage or by the earliest period allowed by law.