Explanation
This ordinance authorizes the Director of the Department of Technology to renew a contract with Softchoice Corp. for Cisco SmartNet maintenance services to support the citywide Metronet. The Metronet is a critical component of the computing infrastructure of the city. SmartNet supports data transfer needs for imaging applications as well as other city applications such as e-mail, CUBS (utility billing), purchasing/procurement/accounting systems, payroll/personnel, VOIP telephone service, WiFi access, and geographic information systems.
In September of 2021, the contract (following solicitation of bids via RFQ019686) was awarded to Softchoice Corp., being the lowest responsive bidder. The term of the original contract was one year with options to renew for three (3) additional one-year terms. This ordinance authorizes the third and last optional renewal.
The term of the contract, which totals $278,277.59, authorized by this ordinance is one year, starting on September 20, 2024, and ending on September 19, 2025.
This contract also authorizes the expenditure of $278,277.59 for the purpose stated in this ordinance.
FISCAL IMPACT
Funding for this renewal is budgeted and is available within the Department of Technology, Information Services Division, Information Services Operating Fund.
CONTRACT COMPLIANCE
Softchoice, LLC
Vendor #: 022312
Title
To authorize the Director of the Department of Technology to renew a contract with Softchoice, Corp. for Cisco SmartNet maintenance services; and to authorize the expenditure of $278,277.59 from the Information Services Operating fund. ($278,277.59)
Body
WHEREAS, there is a need for Cisco SmartNet maintenance services to support the citywide Metronet hardware; and
WHEREAS, in 2021, Softchoice submitted the lowest, responsive bid for the above stated services; and
WHEREAS, the term of the original contract was one year with options to renew for three (3) additional one-year terms; and
WHEREAS, this ordinance authorizes the third and last optional renewal; and
WHEREAS, the term of this contract renewal will be for one year, from September 20, 2024, and ending on September 19, 2025, at a cost of $278,277.59; and
WHEREAS, it is necessary to authorize the Director of the Department of Technology to renew a contract with Softchoice Corp. for Cisco SmartNet maintenance services to avoid disruption in services, all for the immediate preservation of the public health, peace, property, safety, and welfare; and health, peace, property and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to renew a contract with Softchoice Corporation for Cisco SmartNet maintenance services for a term of one year, beginning on September 20, 2024, and ending on September 19, 2025, at a cost of $278,277.59.
SECTION 2: That the expenditure of $278,277.59, or so much thereof as may be necessary, is hereby authorized to be expended as follows in the attachment to this ordinance. (See attachment 1897-2024EXP).
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.