Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a construction contract with Complete General Construction Company, for the Clinton Sewer District Number 3, OSU Carmenton District Sewer Extension project, CIP #650902-100001, in an amount up to $3,984,097.62; and to encumber funds with the Department of Public Service for construction administration and inspection services in an amount up to $2,000.00. ($3,986,097.62).
This project will construct a 30” sanitary sewer from the intersection of Coffey Rd & Woody Hayes Dr. to the intersection of Kenny Rd & Woody Hayes Dr. within a lane of the Woody Hayes roadway to serve the Innovation District and vicinity.
The Community Area for this ordinance will be 44-University District.
TIMELINE: Contract work is required to be completed in a manner acceptable to the City within 365 days from the date that a Notice to Proceed (NTP) is given by the City.
ESTIMATED COST OF PROJECT: The bid amount and proposed award amount is $3,984,097.62, including a 10% construction contingency amount that will be utilized to fund needed and approved changes in the work. No contract modifications are anticipated at this time; however, construction exigency might later compel modification of this contract, if unforeseen difficulties are encountered.
Cost summary:
Original Contract $ 3,984,097.62
Future Anticipated Needs $0.00
Prevailing Wage Services $ 2,000.00
CONTRACT TOTAL $ 3,986,097.62
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
The OSU West Campus development is a mixed-use redevelopment project that incorporates approximately 210 acres of land generally bounded by Lane Avenue to the north, Kinnear Road to the south, Kenny Road to the east, and Northstar Avenue to the west. The West Campus Infrastructure Study performed for OSU looked at alternatives and recommended that sanitary sewage for the project area be directed to the Clinton No. 3 sewer. In addition to providing additional sewage collection capacity to OSU the project would also allow for future connection of privately owned properties at the NE corner of Lane Avenue and Kenny Road currently served by septic treatment systems.
3. CONSTRUCTION CONTRACT AWARD
An Invitation for Bids for the Clinton Sewer District Number 3, OSU Carmenton District Sewer Extension project was advertised on the Vendor Services and Bid Express websites from 03/19/25 through 04/16/25. One bid was received for the project and was opened on 04/16/25. The following company submitted a bid:
Company Bid Amount Compliance Number
1. Complete General Construction Company $3,984,097.62 CC006056
The Complete General Construction Company bid was deemed the lowest, best, most responsive and responsible bid in the amount of $3,984,097.62.
The certification of Complete General Construction Company was in good standing at the time the bid was awarded.
4. CONTRACT COMPLIANCE INFORMATION
Complete General Construction Company’s contract compliance number is CC006056 and expires 4/5/27.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company.
Complete General Construction Company listed the following companies as subcontractors for this project:
Company Name City/State
Griffin Pavement Striping Columbus, Ohio
CAP Stone & Associates Columbus, Ohio
Capitol Tunneling Columbus, Ohio
Complete Enterprise Solutions LLC Columbus, Ohio
Material Hauling Columbus, Ohio
Dade Trucking LLC Columbus, Ohio
The certification of Complete General Construction Company, Inc. and the above companies was in good standing at the time the bid was awarded.
5. PRE-QUALIFICATION STATUS
Complete General Construction Company and all subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
6. FISCAL IMPACT
The construction portion of this project is anticipated to be financed with a loan from the Water Pollution Control Loan Fund (WPCLF), a program jointly administered by the Ohio EPA's Division of Environmental and Financial Assistance and the Ohio Water Development Authority (OWDA). City Council authorized this loan application and acceptance of funding via Ordinance 2720-2024, passed by Council on 10/28/24. The loan is expected to be approved in July, 2025. Funds will need to be certified against the Sanitary Sewer Reserve Fund, Fund 6102, to proceed with this project until the loan has been approved.
Funds will need to be appropriated within the Sanitary Sewer Reserve Fund, Fund 6102, transferred to the Sanitary Revolving Loan Fund, Fund 6111, and then appropriated in the Sanitary Revolving Loan Fund, Fund 6111, in order to fund this expenditure. This transaction is a temporary measure that is required until such time as the division is able to execute a loan with the WPCLF and reimburse the Sanitary Sewer Reserve Fund. An amendment to the 2024 Capital Improvement Budget is needed to reflect the loan funding for this project.
Funding in the amount of $2,000.00 is appropriated and available within the Sanitary Bond Fund, Fund 6109, to pay the Department of Public Service to provide prevailing wage services for this project. A transfer of cash and appropriations is needed in the Sanitary Bond Fund as is an amendment to the 2024 Capital Improvement Budget is necessary to align budget authority with the proper project.
7. EMERGENCY DESIGNATION
Emergency designation is requested in order to begin construction as soon as possible this summer to ensure the active work zone is situated farther from the stadium during this fall’s football season. This will help minimize safety risks associated with pedestrian traffic near the stadium during football games.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Complete General Construction Company, for the Clinton Sewer District Number 3, OSU Carmenton District Sewer Extension project; to authorize an amendment to the 2024 Capital Improvement Budget; to authorize the appropriation and transfer of funds from the Sanitary Sewer Reserve Fund to the Sanitary Revolving Loan Fund; to authorize the appropriation of funds within the Sanitary Revolving Loan Fund; to authorize the expenditure of up to $3,986,097.62 from the Sanitary Revolving Loan Fund and the Sanitary Bond Fund to pay for the project; and to declare an emergency. (3,986,097.62).
Body
WHEREAS, the Department of Public Utilities is engaged in the Clinton Sewer District Number 3, OSU Carmenton District Sewer Extension project; and
WHEREAS, one bid for the Public Sanitary Sewers for Clinton Sewer District Number 3, OSU Carmenton District Sewer Extension project was received and opened on 04/16/25; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Complete General Construction Company; and
WHEREAS, Ordinance 2720-2024 authorized this project to be funded by a loan to be obtained through the Water Pollution Control Loan Fund (WPCLF) Loan Account; and
WHEREAS, the 2024 Capital Improvement Budget must be modified to align budget authority with the proper project; and
WHEREAS, it is necessary to both appropriate funds from the Sanitary Sewer Reserve Fund and to authorize the transfer of said funds into the Sanitary Revolving Loan Fund in order to temporarily fund this expenditure, until such time as the City is able to execute a loan for the above stated purpose and reimburse the Sanitary Sewer Reserve Fund; and
WHEREAS, the funds transferred into the Sanitary Revolving Loan Fund must be appropriated; and
WHEREAS, the City anticipates incurring certain Original Expenditures (as defined in Section 1.150-2(c) of the Treasury Regulations (the “Treasury Regulations” promulgated pursuant to the Internal Revenue Code of 1986, as amended)) with respect to the construction of the Project described in this Ordinance (collectively, the “Project”); and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to enter into a construction contract with Complete General Construction Company for the Public Sanitary Sewers for Clinton Sewer District Number 3, OSU Carmenton District Sewer Extension project; and
WHEREAS, it is necessary to authorize an expenditure of funds from the Sanitary Revolving Loan Fund to pay for the project; and
WHEREAS, it is necessary to authorize a transfer of cash and appropriation from the Sanitary Bond Fund, Fund 6109 to pay for payment of prevailing wage services; and
WHEREAS, it is necessary to expend funds from the Sanitary Bond Fund to provide for payment of prevailing wage services associated with said project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that construction needs to begin as soon as possible this summer to ensure that the active work zone is situated farther from the stadium during this fall’s football season to help minimize safety risks associated with pedestrian traffic near the stadium during football games, for the immediate preservation of the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2024 Capital Improvement Budget authorized by Ordinance 1907-2024 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority/ Revised Authority / Change
6111 / 650902-100001 / Clinton Sewer District Number 3, OSU Carmenton District Sewer Extension (WPCLF/OWDA Loan) / $521,560.00 / $4,505,658.00 / $3,984,098.00 (To match the loan amount)
6109 / 650260-102000 / JPWWTP Small Capital Projects (Voted Sanitary Carryover) / $16,072.00 / $14,072.00 / ($2,000.00)
6109 / 650902-100001 / Clinton Sewer District Number 3, OSU Carmenton District Sewer Extension (Voted Sanitary Carryover) / $0.00 / $2,000.00 / $2,000.00
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2025, the sum of $3,984,097.62 is appropriated in the Sanitary Reserve Fund, Fund 6102, per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $3,984,097.62, or so much thereof as may be needed, is hereby authorized between the Sanitary Reserve Fund, Fund 6102, and the Sanitary Revolving Loan Fund, Fund 6111, per the account codes in the attachment to this ordinance.
SECTION 4. That the appropriation of $3,984,097.62, or so much thereof as may be needed, is hereby authorized in the Sanitary Revolving Loan Fund, Fund 6111, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the transfer of $2,000.00, or so much thereof as may be needed, is hereby authorized between projects within the Sanitary Bond Fund, Fund 6109, per the account codes in the attachment to this ordinance.
SECTION 6. That the Director of Public Utilities is hereby authorized to enter into a construction contract for the Clinton Sewer District Number 3, OSU Carmenton District Sewer Extension project with Complete General Construction Company, 1221 East Fifth Ave Columbus, OH 43219, in an amount up to $3,984,097.62; in accordance with the terms and conditions of the contract on file in the Department of Public Utilities; and to obtain the necessary construction administration and inspection services for this project from the Department of Public Services in an amount up to $2,000.00.
SECTION 7. That the expenditure of $3,986,097.62, or so much thereof as may be needed, is hereby authorized to pay for this contract per the accounting codes in the attachment to this ordinance.
SECTION 8. That upon obtaining other funds for the purpose of funding sewer system capital improvement work, the City Auditor is hereby authorized to repay the Sanitary System Reserve Fund, Fund 6102, the amount transferred above (Section 3), and said funds are hereby deemed appropriated for such purposes.
SECTION 9. That the City intends that this Ordinance constitute an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations, and that the City reasonably expects to reimburse itself for certain Original Expenditures incurred with respect to the Project from the proceeds of obligations to be issued by the City in a principal amount currently estimated to be $3,984,097.62 (the "Obligations").
The City intends to make a reimbursement allocation on its books for the Original Expenditures not later than eighteen months following the later to occur of the date of the Original Expenditure to be reimbursed or the date the Project for which such Original Expenditures were made is "placed in service" within the meaning of Treasury Regulations Section 1.150-2(c). Upon the issuance of the Obligations, the proceeds of such Obligations shall be used to reimburse the Sanitary Reserve Fund, Fund 6102, which is the fund from which the advance for costs of the Project will be made.
SECTION 10. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 11. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 12. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 13. That for the reasons stated in the preamble hereto, which is made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten (10) days after passage if the Mayor neither approves nor vetoes this Ordinance.