Explanation
BACKGROUND: Columbus Public Health (CPH) has a need to upgrade its building security system at 240 Parsons Avenue. This ordinance is needed to authorize the appropriation of $409.00 to Object Level One - 06, Capital Outlay, and to authorize the Director of Finance and Management to enter into a contract for CPH with KNS Services, Inc., for the purchase of a new camera in the Environmental Health Cashier area, a camera and monitor in the Loading Dock area, and an expansion of the building's public address system.
All of these items will tie into the building's existing Matrix Access System (MAS) and will be integrated into the security DVR system. The Matrix Access System is proprietary and the only contractor that Matrix authorizes to work on the MAS is KNS Services. As such, this Ordinance authorizes the purchase to be made in compliance with the sole source provisions of Section 329.07 (e) of the Columbus City Codes. The total cost of the contract was negotiated by CPH with KNS Services and will be $11,504.00.
The contract compliance number for KNS Services, Inc. is 311460220 and is effective through February 17, 2014. This ordinance is an emergency in order to effectively provide for the safety of the clients, employees, and assets at 240 Parsons Avenue.
FISCAL IMPACT: Monies are available for this purchase within the Health General Obligations Bonds Fund, Fund No. 706, and are provided for in the 2013 Capital Improvements Budget. It is necessary to amend the 2013 Capital Improvement Budget due to an encumbrance cancellation
Title
To amend the 2013 Capital Improvement Budget due to an encumbrance cancellation; to authorize the Director of Finance and Management to enter into a contract for Columbus Public Health with KNS Services, Inc., for the purchase and installation of security equipment for the 240 Parsons Avenue facility; to authorize the expenditure of $11,504.00 from the Health General Obligations Bond Fund in accordance with the Sole Source provisions of the Columbus City Codes; and to declare an emergency. ($11,504.00)
Body
WHEREAS, it is necessary to amend the 2013 Capital Improvement Budget for an encumbrance cancellation; and,
WHEREAS, Columbus Public Health has a need for the immediate purchase and installation of security equipment at the 240 Parsons Avenue facility; and,
WHEREAS, this purchase is in accordance with sole source provisions of the City Code because all items will tie into the building's existing Matrix Access System (MAS) which is a proprietary system and the only contractor Matrix authorizes to work on the MAS is KNS Services; and,
WHEREAS, in order to effectively safeguard the clients, employees and assets at the 240 Parsons Avenue facility, this ordinance is submitted as an emergency; and
WHEREAS, an emergency exists in the daily operations of Columbus Public Health in that it is immediately necessary for the Director of Finance and Management to enter into a contract with KNS Services, Inc., for the purchase of security equipment for the Health's 240 Parsons Avenue facility for the immediate preservation of the public peace, property, health, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvement Budget be amended as follows:
Fund 706
Project Name | Project No. | Current Authority | Revised Authority| Difference
Blind School Renovation 570053-100000 (Voted Carryover) $99,707 | $100,116 | $409
SECTION 2. That the Director of the Department of Finance and Management is hereby authorized and directed to enter into a contract with KNS Services, Inc., in the amount of $11,504.00 for the purchase and installation of security equipment at the Health Department's 240 Parsons Avenue facility.
SECTION 3. That to pay the cost of said contract the expenditure of $11,504.00 is hereby authorized from the Health General Obligations Bond Fund, Fund No. 706, Project No. 570053-100000, Department of Health, Division No. 50-01, Object Level One 06, Object Level Three 6644, OCA No. 501713.
SECTION 4. That this purchase is made in accordance with the Sole Source provisions of Section 329.07 (e) of the Columbus City Code.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate and is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.