Explanation
This ordinance is to authorize the expenditure of $121,903.00 for the purchase of equipment for the Parks Maintenance and Forestry Sections of the Recreation and Parks Department. A tractor, utility cart, and stump grinder will be purchased.
Background: The Parks Maintenance and Forestry Sections are responsible for the maintenance of facilities, parks, and trees throughout the City of Columbus. The purchase of this equipment will replace aging equipment and/or create efficiencies in how facilities, parks, and trees are maintained.
RFQ015244 - Ventrac Tractor with Attachments
Bids were advertised through Vendor Services, in accordance with City Code Section 329 via RFQ015244, and received by the Finance and Management Department on behalf of the Recreation and Parks Department. Four (4) bids were received. Kuhn Turf Equipment was low bidder but did not include all items in their bid. Baker Vehicle Systems was the next lowest and most responsive bidder that did meet specifications.
Vendor Bid Amount
Kuhn Turf Equipment (MAJ) $46,794.69
Baker Vehicle Systems (MAJ) $52,154.00
The Safety Company (MAJ) $74,149.00
JC Enterprises (MAJ) $79,786.00
RFQ015214 - Polaris Ranger Crew 570-6 Utility Cart
Bids were advertised through Vendor Services, in accordance with City Code Section 329 via RFQ015214, and received by the Finance and Management Department on behalf of the Recreation and Parks Department. Six (6) bids were received. Tarazi LLC was the low bidder but did not include all items in their bid. Business Bay LLC was the next lowest and most responsive bidder that did meet specifications.
Vendor Bid Amount
Tarazi LLC (MAJ) $13,888.00
Business Bay LLC (MAJ) $16,499.00
Technology International Inc. (MAJ) $18,925.00
Eagle Golf Cars LLC (MAJ) $19,500.00
Abutilon Co., Inc. (N/A) $23,200.00
Holzberg Communications Inc. (MAJ) $39,999.00
RFQ015312 - Stump Cutter/Grinder
Bids were advertised through Vendor Services, in accordance with City Code Section 329 via RFQ015312, and received by the Finance and Management Department on behalf of the Recreation and Parks Department. One (1) bid was received. Vermeer Heartland Inc., the only bidder, did meet specifications.
Vendor Bid Amount
Vermeer Heartland Inc. (MAJ) $53,250.00
Principal Parties:
Baker Vehicle Systems - #006435
9035 Freeway Drive Macedonia, OH 44056
Matt Fellows, 330-467-2250
Contract Compliance Number: 34-0690924
Expiration: February 13, 2022
Business Bay LLC - #024269
7799 Barkwood Dr. Worthington, OH 43085
Yaman Alturazi, 614-369-9298
Contract Compliance Number: 82-3538789
Expiration: May 22, 2022
Vermeer Heartland Inc. - # 007247
2574 US HWY 22 NW Washington Court House, OH 43160
Stephen Farrens, 740-335-8571
Contract Compliance Number: 36-3116243
Expiration: May 7, 2022
Emergency Justification: Emergency action is being requested in order to have equipment delivered and available as soon as possible, allowing the equipment to be utilized for ongoing maintenance and forestry operations. This ordinance is establishing the funding required for awarding the various vendors noted herein. The equipment will be ordered immediately upon the approval of this ordinance and resulting purchase orders.
Benefits to the Public: Parkland and trees enhance the quality of life of our citizens. This equipment will allow for the continued maintenance and upkeep of City facilities, parkland, and trees.
Community Input/Issues: The community has expressed a desire for accessible and well-maintained City parkland, facilities, and trees.
Area(s) Affected: Citywide (99)
Master Plan Relation: This project supports the mission of the Recreation and Parks by enhancing the quality of life of our citizens. The Master Plan’s focus on creating improved facilities and parks is supported by these improvements.
Fiscal Impact: $121,903.00 is budgeted and available from within the Parks and Recreation Voted Bond Fund 7702 to meet the financial obligations of these expenditures.
Title
To authorize the Director of the Finance Department to enter into contracts with and purchase equipment for the Parks Maintenance and Forestry Sections of the Recreation and Parks Department, Baker Vehicle Systems, Business Bay, LLC, and Vermeer Heartland, Inc.; to authorize the transfer of $121,903.00 between projects within the Recreation and Parks Bond Fund;to amend the 2019 Capital Improvements Budget Ordinance 1326-2019; to authorize an expenditure of $121,903.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($121,903.00)
Body
WHEREAS, it necessary to authorize the Director of the Finance Department to purchase equipment for the Parks Maintenance and Forestry Sections of the Recreation and Parks Department; and
WHEREAS, Baker Vehicle Systems, Business Bay, LLC and Vermeer Heartland, Inc. were the lowest, most responsive and responsible and best bidders; and
WHEREAS, it necessary to authorize the transfer of $121,903.00 between projects within the Recreation and Parks Bond Fund 7702; and
WHEREAS, it necessary to amend 2019 Capital Improvements Budget Ordinance 1326-2019; and
WHEREAS, it necessary to authorize the expenditure of $121,903.00, from the Voted Recreation and Parks Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the purchase of equipment for the Parks Maintenance and Forestry Sections so the equipment can be utilized for ongoing maintenance operations, thereby preserving the public peace, property, health, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to enter into contracts with Baker Vehicle Systems, Business Bay, LLC, and Vermeer Heartland, Inc. on behalf of the Department of Recreation and Parks, for the purchase of equipment for the Parks Maintenance and Forestry Sections of the Recreation and Parks Department. A tractor, utility cart, and stump grinder will be purchased.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $121,903.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2019 Capital Improvements Budget Ordinance 1326-2019 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P511000-100000; Renovation - Misc. (SIT Supported) / $1,646,224 / ($121,903) / $1,524,321
Fund 7702; P511011-100000; Maintenance Equipment - Parks (SIT Supported) / $0 / $68,653 / $68,653
Fund 7702; P511017-100000; Forestry Equipment (SIT Supported) / $0 / $53,250 / $53,250
SECTION 7. That the expenditure of $121,903.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.