Explanation
This ordinance authorizes the Director of Finance, on behalf of the Division of Support Services, to establish a purchase order with Motorola, Inc., to purchase 873 portable radios and associated accessories. This purchase will replace old and obsolete equipment and allow additional police officers and fire fighters to have communication equipment that will provide access to information more quickly and with more reliability.
This ordinance also authorizes and directs the transfer of $2,511,601.25 within the Safety Voted Bond fund, authorizes the expenditure of $2,511,601.25 from the Safety Voted Bond Fund, amends the 2004 CIB, and declare an emergency.
BID INFORMATION: The Purchasing Office advertised and solicited competitive bids in accordance with the Columbus City Code, Section 329.06(a), bid #SA001560. The Purchasing Office is in the process of creating a UTC with Motorola, Inc.
Two bids were received:
1. BearCom, 980 portable radios
2. Motorola, Inc., 873 portable radios
Although BearCom is able to supply 980 radios for the amount allowed by the Capital Improvement Budget expenditure; intensive 30-day testing was conducted on both the BearCom and the Motorola, Inc. radios; testing results showed BearCom's radio equipment was unable to meet the Divisions of Police and Fire's operational and functionality needs, however, Motorola, Inc, was able to meet the needs.
CONTRACT COMPLIANCE: BearCom 95-3868203
Motorola, Inc. 361115800
Title
To authorize and direct the transfer of $2,511,601.25 within the Safety Bond Fund, to amend the 2004 Capital Improvement Budget, to authorize the Director of Finance to establish a purchase order with Motorola, Inc, to purchase portable radios and accessories for the Divisions of Police and Fire, to authorize the expenditure of $2,511,601.25.
Body
WHEREAS, there is a need to replace old and obsolete police and fire communications equipment and to provide the city's Safety forces with efficient and reliable portable radios; and,
WHEREAS, it is necessary to transfer funds within Public Safety Voted Bond fund in order to properly align monies for this purchase and amend the 2004 CIB: and,
WHEREAS, Projects from which funds are being transferred will be reimbursed from future bond proceeds: and,
WHEREAS, Motorola, Inc., met the Divisions of Police and Fire's operational and functionality needs; and,
WHEREAS, The Division of Support Services has determined that it is in the best interest of the City of Columbus to replace old, obsolete safety communications equipment and to purchase additional radios to preserve the public peace, health, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
Section 1. That the City Auditor is hereby authorized and directed to transfer funds within the safety capital improvement fund as follows:
FROM:
Fund: 701, Project No: 330021, Div: 30-03, Amount: $1,500,000.00.
Fund: 701, Project No: 330024, Div: 30-03, Amount: $1,000,000.00.
Fund: 701, Project No: 320009, Div: 30-02, Amount: $11,601.25.
TO:
Fund 701, Project No 320001, Div: 30-02, OCA Code: 642629, Object Level 1: 06, Object Level 3: 6644
Section 2. That the Director of Finance is hereby authorized to establish a purchase order with Motorola, Inc., to purchase 873 portable radios and associated accessories.
Section 3. That the expenditure of $2,511,601.25, or so much thereof that may be necessary in regard to the action authorized in Section 2, be and is hereby authorized and approved as follows:
Division: 30-02, Fund: 701, Project No: 320001, OCA Code: 642629, Object Level 1: 06, Object Level 3: 6644, Amount: $2,511,601.25.
Section 4. That this agreement is made in accordance with the provision of Section 329.06(a) of the Columbus City Code.
Section 5. That the 2004 Capital Improvement Budget is hereby amended as follows:
CURRENT CIB:
Police Facility Renovation, Project No 330021, Fund 701, Amount: $3,871,492.
Neighboring Policing Center, Project No 330024, Fund 701, Amount: $1,400,000.
800MHZ System Expansion, Project No. 320009, Fund 701, Amount: $1,155,000.
REVISED CIB
Police Facility Renovation, Project No 330021, Fund 701, Amount: $2,371,492.
Neighboring Policing Center, Project No 330024, Fund 701, Amount: $400,000.
800MHZ System Expansion, Project No. 320009, Fund 701, Amount: $1,143,398.75
Police and Fire Communications System, Project No. 320001, Fund 701, Amount $2,511,601.25.
Section 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.