Explanation
BACKGROUND
This ordinance authorizes the Director of Finance and Management to establish blanket purchase orders, for the Department of Technology, on behalf of various city agencies, for the purchase of replacement desktop computers, computer related products and equipment. These purchases will be made from pre-established universal term contracts (UTC's), FL001696, with Resource One Computer Systems, Inc., expiration date March 31, 2008 and FL001717, with Smart Solutions, Inc., expiration date March 31, 2008.
The desktop computers, computer related products and equipment being replaced are outdated and/or obsolete and are used for the running of applications that are very important to the daily operation of various city agencies. Additionally, the desktop computers, computer related products and equipment being replaced do not meet the current minimal City of Columbus specifications/standards. As such, replacement of this equipment is crucial for continued efficiency of city operations. Funds for this purchase are budgeted and available in the 2007 Department of Technology's Internal Service Fund's Budget.
FISCAL IMPACT
Earlier this year, the Department of Technology legislated $48,539.00 with Resource One (Ordinance # 0495-2007) for the purchase of desktop computers and computer related products and equipment on behalf of various city agencies. This purchase will expend $152,830.00 with Smart Solutions, Inc. and $583,813.00 with Resource One Computer Systems, Inc. for a total of $736,643.00. Funds are budgeted and available in the 2007 Department of Technology's Internal Service Fund's Budget to fund this purchase, which in the aggregate totals $736,643.00.
EMERGENCY DESIGNATION:
Emergency designation is being requested by the various city agencies to immediately facilitate this purchase as the equipment being purchased is crucial to city operations.
CONTRACT COMPLIANCE
311419297 -- Expiration 02/21/2009 Resource One Computer Systems, Inc.
341403269 -- Expiration 05/18/2009 Smart Solutions, Inc.
Title
To authorize the Director of Finance and Management, for the Department of Technology to purchase replacement desktop computers and computer related products and equipment on behalf of various city agencies from pre-established universal term contracts with Resource One Computer Systems, Inc. and Smart Solutions, Inc.; to authorize the expenditure of $736,643.00 from the Department of Technology Internal Service Fund; and to declare an emergency. ($736,643.00)
Body
WHEREAS, this ordinance authorizes the Director of Finance and Management to establish purchase orders, for the Department of Technology, on behalf of various city agencies, for the purchase of replacement computer equipment; and
WHEREAS, desktop computers, computer related products and equipment used by various city agencies are obsolete and no longer meet the City's current minimal specifications/standards and are in need of replacement; and
WHEREAS, the replacement of these desktop computers and computer related products and equipment will mitigate computer related performance problems and will ensure that city agencies can continue to operate at peak efficiency; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology. The Department of Technology, on behalf of various city agencies, has an immediate need to purchase replacement desktop computers and computer related products and equipment from established universal term contracts with Resource One Computer Systems, Inc. and Smart Solutions, Inc. thereby protecting the public health, peace, property, safety and welfare, now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to purchase replacement desktop computers and computer related products and equipment for the Department of Technology on behalf of various city agencies from established universal term contracts with Resource One Computer Systems, Inc. and Smart Solutions, Inc.
SECTION 2. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 3. That the expenditure of $736,643.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 300347 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $36,500.00 - Police
Division 47-01 -- Fund 514 -- Subfund 013 -- OCA Code 514013 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $60,000.00 - Fleet
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 590247 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $2,330.00 - Refuse
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 300447 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $65,000.00 - Fire
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 514502 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $5,000.00 - Risk Management
Division 47-01 -- Fund 514 -- Subfund 550 -- OCA Code 514550 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $10,546.00 - Electricity
Division 47-01 -- Fund 514 -- Subfund 600 -- OCA Code 514600 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $189,833.00 - Water
Division 47-01 -- Fund 514 -- Subfund 650 -- OCA Code 514650 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $189,833.00 - Sewer
Division 47-01 -- Fund 514 -- Subfund 675 -- OCA Code 514675 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $137,101.00 - Stormwater
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 460047 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $5,000.00 - Human Resources
Division 47-02 -- Fund 514 -- Subfund 001 -- OCA Code 472411 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $30,000.00 - End User Computing
Division 47-01 -- Fund 514 -- Subfund 001 -- OCA Code 450147 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $5,500.00 - Finance
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.