Explanation
BACKGROUND: To modify a contract for the option to purchase 300 Gallon Refuse Containers for the Department of Public Service Refuse Collection Division, the largest user. The term of the proposed option contract modification will be one year, through February 19, 2006.
To establish the original contracts, the Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No.SA000078). Thirty-seven (MAJ:35) (M1A:2) were bids solicited; one (MAJ:1) bid was received. The Purchasing Office recommended the contract be awarded to Rotonics Manufacturing Inc., contract compliance number 36-2467474, as the lowest, responsive, responsible and best bidder and a contract was established in accordance with the passage of Ordinance 0197-2002:
1. Amount of additional funds: The estimated annual expenditure for the contracts is $1,211,250.00. The Department of Public Service Refuse Collection Division must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract.
3. Reason other procurement processes not used: No lower pricing or better terms are anticipated by rebidding.
4. How cost was determined: The cost, terms and conditions are in accordance with the original contracts
The company is still not listed on the State of Ohio Unresolved Findings for Recovery Database, and they are not debarred according to the Federal Excluded Parties Listing.
This ordinance is being submitted as an emergency because, without emergency action, no less than thirty-seven days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: No funding is required to modify the option contract. Department of Public Service Refuse Collection Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to modify by extending a contract for the option to purchase 300 Gallon Refuse Containers with Rotonics Manufacturing, Inc., and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 13, 2001 and selected the lowest, responsive, responsible and best bidder; and
WHEREAS, a contract numbered FL001040 was established in accordance with the passage of Ordinance 0197-2002; and
WHEREAS, the supplier has agreed to extend the contract through February 19, 2006; and
WHEREAS, this ordinance is being submitted for consideration as an emergency measure to maintain the supply matrix without interruption for the purchase of 300 Gallon Refuse Containers with Rotonics Manufacturing, Inc., and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service Refuse Collection Division, in that it is immediately necessary to modify by extending a contract for the option to purchase 300 Gallon Refuse Containers with Rotonics Manufacturing, Inc., thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to modify by extending the following contract to and through February 19, 2006:
Rotonics Manufacturing Inc. FL001040
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.