Explanation
BACKGROUND: An agreement is necessary to provide specialized professional engineering services for the design of CIP 611660-100029, DOSD Stormwater Pump Station ST-29 Evaluation and Upgrade project. The basic services to be provided under the agreement with the design professional are as follows: preliminary engineering, detailed design, and services during construction. The primary objective of this project is to develop a concise set of design documents that will allow for the complete renovation of Stormwater Pump Station ST-29.
The Community Planning Area is 59 - Southwest.
Contract Compliance No.: 26-0546656 | MBE | 3/1/2023 | Vendor#: 2102
Emergency Designation: Emergency legislation is not requested at this time.
Project Timeline: Prime will begin work after the notice to proceed (NTP), which is anticipated for the second quarter of 2022. This contract will consist of multiple renewals, each authorized by Columbus City Council. This first phase will be for Preliminary Design, followed by Detailed Design, and then Design during Construction, wrapping up in 2026.
Economic Impact: The performance of this project’s activities will provide specialized professional engineering services to evaluate and provide recommendations for the upgrade of DOSD’s Stormwater Pump Station ST-29, needed to plan improvements to maintain peak operational performance. If left unperformed, the required work could become larger in scope and more expensive and could produce a major impact to the stormwater collection system and the budget. No community outreach is considered for this project.
Fiscal Impact: This contract requires a transfer of funds, and an expenditure of up to $151,817.48 from the Storm Sewer Bond Fund 6204, and requires an amendment to the 2021 Capital Improvement Budget.
Title
To authorize the Director of Public Utilities to enter into a professional engineering agreement with Prime AE Group, Inc. for the DOSD’s Stormwater Pump Station SDT-29 Evaluation and Upgrade Project, CIP# 611660-100029; to amend the 2021 Capital Improvement Budget and to authorize a transfer within and an expenditure of up to $151,817.48 from the Storm Sewer Bond Fund. ($151,817.48)
Body
WHEREAS, the Department of Public Utilities advertised for Requests for Proposals for the DOSD’s Stormwater Pump Station ST-29 Evaluation and Upgrade Project; and
WHEREAS, the Department of Public Utilities received four (4) proposals: Prime AE Group, Inc., AECOM Technical Services, Inc., Hatch Associates Consultants, Inc., and CHA Consulting, Inc.; and
WHEREAS, all four proposals were evaluated and Prime AE Group, Inc. was determined to best meet the needs of the Department; and
WHEREAS, it is necessary for the City to enter into a professional engineering agreement with Prime AE Group, Inc. for the DOSD’s Stormwater Pump Station ST-29 Evaluation and Upgrade Project; and
WHEREAS, it is necessary to authorize the transfer and expenditure of up to $151,817.48 from the Storm Sewer Bond Fund 6204; and
WHEREAS, it is necessary to amend the 2021 Capital Improvement Budget to align the authority with the expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director to enter into a professional engineering agreement with Prime AE Group, Inc. for the DOSD’s Stormwater Pump Station ST-29 Evaluation and Upgrade Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering agreement with Prime AE Group, Inc., 8415 Pulsar Place, Suite 300, Columbus OH 43240; for an expenditure up to $151,817.48; in accordance with the terms and conditions as shown in the contract agreement on file in the office of the Division of Sewerage and Drainage’s Stormwater Section.
SECTION 2. That the City Auditor is hereby authorized to transfer within and expend up to $151,817.48 from the Storm Sewer Bond Fund 6204, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the 2021 Capital Improvement Budget is hereby amended per the accounting codes in the attachment to this ordinance.
SECTION 4. That said firm, Prime AE Group, Inc., shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage’s Stormwater Section.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.