Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Columbus Asphalt Paving, Inc., for the Pedestrian Safety Improvements - SRTS Sidewalks - McGuffey and Duxberry, PID 100964 project and to provide payment for construction, construction administration and inspection services.
This contract includes sidewalk installation along both sides of Duxberry Avenue from Lexington Avenue to Hamilton Avenue in the instances where gaps occur between existing sidewalks; and along McGuffey Road from Duxberry Avenue to the terminus of the existing sidewalk just north of Clinton Street. It will also include the replacement of driveway aprons, installation/upgrading of non-compliant ADA ramps, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is November 4, 2019. The project was let by the Office of Support Services through Vendor Services and Bid Express. Six bids were received on September 12, 2019, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Columbus Asphalt Paving Inc. $472,525.92 Gahanna, Ohio Majority
Newcomer Concrete Services, Inc. $514,675.90 Norwalk, Ohio Majority
Strawser Paving Company $517,448.60 Columbus, Ohio Majority
Decker Construction Company $533,213.78 Columbus, Ohio Majority
G & G Concrete Construction, LLC $571,590.50 Columbus, Ohio Majority
Trucco Construction Co., Inc. $696,716.27 Delaware, Ohio Majority
Award is to be made to Columbus Asphalt Paving, Inc., as the lowest responsive and responsible and best bidder for their bid of $472,525.92. The amount of construction administration and inspection services will be $47,252.60. The total legislated amount is $519,778.52.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Columbus Asphalt Paving, Inc.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Columbus Asphalt Paving, Inc., is CC004394 and expires 11/21/2019.
3. PRE-QUALIFICATION STATUS
Columbus Asphalt Paving, Inc., and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
This is a reimbursable budgeted expense of $492,075.00 for this project in the Federal Transportation Grants Fund, Fund 7765, Grant #G591905 (McGuffey and Duxberry SRTS 100964). This grant pays 100% of eligible expenses and is capped at $492,075.00. Funds will need to be appropriated for this grant.
Public Service is responsible for any ineligible expenses and for any eligible expenses in excess of the capped amount. All anticipated expenses for this project are eligible expenses. The project cost exceeds the grant cap by $27,703.52. This amount is available within the Streets and Highways Bond Fund, Fund 7704, Project #P590105-100114 (Pedestrian Safety Improvements - SRTS Sidewalks - McGuffey and Duxberry).
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To appropriate funds within the Federal Transportation Grants Fund; to authorize the Director of Public Service to enter into contract with Columbus Asphalt Paving for the Pedestrian Safety Improvements - SRTS Sidewalks - McGuffey and Duxberry, PID 100964 project; to authorize the expenditure of up to $492,075.00 in the Federal Transportation Grants Fund and $27,703.52 in the Streets and Highways Bond Fund for the project; and to declare an emergency. ($519,778.52)
Body
WHEREAS, the Department of Public Service is engaged in the Pedestrian Safety Improvements - SRTS Sidewalks - McGuffey and Duxberry, PID 100964 project; and
WHEREAS, the work for this project consists of sidewalk installation along both sides of Duxberry Avenue from Lexington Avenue to Hamilton Avenue in the instances where gaps occur between existing sidewalks; and along McGuffey Road from Duxberry Avenue to the terminus of the existing sidewalk just north of Clinton Street. It will also include the replacement of driveway aprons, installation/upgrading of non-compliant ADA ramps, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Columbus Asphalt Paving, Inc., will be awarded the contract for the Pedestrian Safety Improvements - SRTS Sidewalks - McGuffey and Duxberry, PID 100964 project; and
WHEREAS, the Department of Public Service requires funding to be available for the Pedestrian Safety Improvements - SRTS Sidewalks - McGuffey and Duxberry, PID 100964 project for construction expense along with construction administration and inspection services; and
WHEREAS, funds must be appropriated within the Federal Transportation Grants Fund for this purpose; and
WHEREAS, the cost of the project exceeds the amount of grant funds awarded for the project, requiring funds from the Department of Public Service to complete funding for this project; and
WHEREAS, the funds were budgeted and available within the Department of Public Service, Streets and Highways Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with Columbus Asphalt Paving, Inc., to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2019, the sum of $492,075.00 is appropriated in Fund 7765 (Federal Transportation Grant Fund), Dept-Div 5912 (Design and Construction), Grant G591905 (McGuffey and Duxberry SRTS 100964), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Columbus Asphalt Paving, Inc., 1196 Technology Drive, Gahanna, Ohio 43230, for the Pedestrian Safety Improvements - SRTS Sidewalks - McGuffey and Duxberry, PID 100964 project in the amount of up to $472,525.92 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $47,252.60.
SECTION 3. That the expenditure of $492,075.00, or so much thereof as may be needed, is hereby authorized in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Grant G591905 (McGuffey and Duxberry SRTS 100964), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $27,703.52, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P590105-100114 (Pedestrian Safety Improvements - SRTS Sidewalks - McGuffey and Duxberry), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.