Explanation
BACKGROUND: The Division of Police needs to purchase computer switches and associated computer equipment for the new Strategic Response Bureau building located at 1120 Morse Road. The new facility will be available for occupancy in mid to late January, but to be operational these computer switches and computer equipment are needed.
Bid Information: Quotes have been obtained for the needed equipment from universal term contract suppliers established with the City of Columbus. The suppliers are Smart Solutions, Inc. in accordance with the terms and conditions of contract number, FL003922 which expires 03/31/2011; Pomeroy IT Solutions in accordance with the terms and conditions of contract number, FL002554 which expires 12/31/2008, and Echo 24 Inc. in accordance with the terms and conditions of contract number, FL002553 which expires 12/31/2008.
The quotes are as follows: Smart Solutions $4,571.00, Pomeroy IT Solutions $60,076.21 and Echo 24, Inc. $11,875.73.
The total amount of this request is $76,522.94.
Contract Compliance No.: Smart Solutions Inc. 34-1403269, Expires 05/18/2009 | Pomeroy IT Solutions 61-1352158, Expires 10/24/09 | Echo 24 Inc. 31-1753698, Expires 11/18/2010
Emergency Designation: Emergency legislation is requested in order to expedite the purchases so that all equipment may be ordered by year end and that the current pricing on the quotes will remain valid.
FISCAL IMPACT: This ordinance authorizes an expenditure of $76,522.94 from the Safety Voted Bond Fund for the purchase of computer switches and associated computer equipment for the Division of Police Strategic Response Bureau. The Division of Police budgeted $77,000 in the Safety Voted Bond Fund for this purchase.
Title
To authorize and direct the Finance and Management Director to issue purchase orders for the purchase of computer switches and associated computer equipment in accordance with the terms and conditions of the universal term contracts from Smart Solutions, Inc., Pomeroy IT Solutions, and Echo 24 Inc. for the Division of Police, to authorize the expenditure of $76,522.94 from the Safety Voted Bond Fund; and to declare an emergency. ($76,522.94)
Body
WHEREAS, there is a need to purchase computer switches and associated computer equipment for the new Strategic Response Bureau building; and
WHEREAS, contracts were awarded to Smart Solutions, Inc. , Pomeroy IT Solutions and Echo 24 Inc. for the needed items in accordance with the terms and conditions of universal term contract FL003922, FL002554 and FL002553; and
WHEREAS, the funding source for this purchase will come from Safety Voted Bond Fund; and
WHEREAS, an emergency exists in the daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to issue purchase orders for the purchase of computer switches and associated computer equipment for the new Strategic Response Bureau building in order to expedite the purchases so that all equipment may be ordered by year end and that the current pricing on the quotes will remain valid and for the immediate preservation of the public peace, health, safety and welfare, now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue purchase orders with Smart Solutions, Inc, Pomeroy IT Solutions and Echo 24, Inc. for the purchase of computer switches, connections and associated parts for the new Strategic Response Bureau building for the Division of Police.
SECTION 2. That the expenditure of $76,522.94, or so much thereof as may be needed, be and the same is hereby authorized as follows:
| DIV 30-03 | FUND 701 | OL1 06 | OL3 6620 | PROJECT 330021 | OCA 644476 |
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts associated with this ordinance.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.