Explanation
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with O.A. Spencer, Inc. for professional services to design various improvements to the King Arts Complex located at 867 Mount Vernon Avenue (43203). The improvements that will be designed will include window replacement with energy efficient windows, replace nine sets of doors, lighting upgrades including new service panels, floor replacements and HVAC upgrades.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on May 2, 2014 and received by the Recreation and Parks Department on May 22, 2014. Bids were received from the following companies:
Status
OA Spencer MBE
Hardline Design MAJ
HKI MBE
Triad Architecture MAJ
Vivid Design MAJ
After review the proposals that were submitted, it was determined that OA Spencer, Inc. was the most responsive bidder.
Principal Parties:
Vendor Name: O.A. Spencer, Inc.
Vendor Address: 343 E. Livingston Avenue, Columbus, OH 43215
Vendor Contact Name and Phone: Othelda Spencer 614-461-1033
Contract Compliance Number: 311574528
Contract Compliance Expiration Date: February 28, 2016
Number of Columbus Based Employees: 5
Emergency Justification:
N/A
Fiscal Impact:
$80,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 702 to meet the financial obligations of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with O.A. Spencer, Inc. for the King Arts Complex Facility Renovation Design Project; to authorize the expenditure of $74,000.00 with a contingency of $6,000.00 for a total of $80,000.00 from the Recreation and Parks Voted Bond Fund. ($80,000.00)
Body
WHEREAS, bids were received on May 2, 2014 for the King Arts Complex Facility Renovation Design Project and after a review of the proposals submitted the contract will be awarded to O.A. Spencer, Inc. as the most responsive bidder; and NOW, THEREFORE BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into contract with O.A. Spencer, Inc. for the King Arts Complex Facility Renovation Design Project.
SECTION 2. That the expenditure of $80,000.00 or so much as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702 as follows:
Project OCA Code O.L. 3 Amount
510035-100022 (King Arts Complex Improvements) 723522 6621 $80,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.