City of Columbus - File #: 1057-2011

• File #: 1057-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/24/2011
• In control: Public Safety & Judiciary Committee
• On agenda: 7/11/2011
• Final action: 7/13/2011
• Title: To authorize and direct the Finance and Management Director to establish a purchase order with Arrow Energy, Inc. for the purchase of jet fuel for the Division of Police from an existing universal term contract, to authorize the expenditure of $148,000.00 from the General Fund; and to declare an emergency. ($148,000.00)

Date	Ver.	Action By	Action	Result
7/13/2011	1	CITY CLERK	Attest
7/12/2011	1	MAYOR	Signed
7/11/2011	1	Columbus City Council	Approved	Pass
7/11/2011	1	COUNCIL PRESIDENT	Signed
6/30/2011	1	ODI DIRECTOR	Reviewed and Approved
6/30/2011	1	Safety Reviewer	Reviewed and Approved
6/30/2011	1	Auditor Reviewer	Reviewed and Approved
6/30/2011	1	CITY AUDITOR	Reviewed and Approved
6/30/2011	1	Safety Reviewer	Reviewed and Approved
6/30/2011	1	CITY ATTORNEY	Reviewed and Approved
6/30/2011	1	Safety Drafter	Sent to Clerk's Office for Council
6/29/2011	1	FINANCE DIRECTOR	Reviewed and Approved
6/29/2011	1	Safety Drafter	Sent for Approval
6/29/2011	1	EBOCO Reviewer	Sent for Approval
6/28/2011	1	Finance Reviewer	Reviewed and Approved
6/28/2011	1	Finance Reviewer	Reviewed and Approved
6/27/2011	1	Safety Reviewer	Reviewed and Approved
6/27/2011	1	SAFETY DIRECTOR	Reviewed and Approved
6/24/2011	1	Safety Reviewer	Reviewed and Approved
6/24/2011	1	Safety Reviewer	Reviewed and Approved

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to issue a purchase order to purchase jet fuel for the Police Division helicopters based on a current universal term contract with Arrow Energy.  Helicopters are used to patrol the airspace above the City of Columbus and will be flying an average of 500 hours per month.  The average fuel burn is approximately 25 gallons per hour.  This purchase of jet fuel will permit the helicopters to continue full operations through November 2011.

Bid Information: Based on contract FL004198 in accordance with the response to Solicitation SA003093, an universal term contract was established with Arrow Energy, Inc.

Contract Compliance No.: 38-2872167, expires 11/10/2012

Emergency Designation: Emergency legislation is requested in order to purchase jet fuel to keep the Division's fleet of helicopters flying their normal flight hours.

FISCAL IMPACT:  The Division of Police budgeted $248,000.00 in the 2011 General Fund Budget for the purchase of jet fuel.  Approximately  $100,000.00 was previously encumbered in 2011 for the purchase of jet fuel.  The total expended in 2010 for jet fuel was $259,105.00.

Title

To authorize and direct the Finance and Management Director to establish a purchase order with Arrow Energy, Inc. for the purchase of jet fuel for the Division of Police from an existing universal term contract, to authorize the expenditure of $148,000.00 from the General Fund; and to declare an emergency. ($148,000.00)

Body

WHEREAS, contract FL004198 established an universal term contract with Arrow Energy, Inc.; and

WHEREAS, there is a need to fly turbine helicopters for the patrol of the airspace above the City of Columbus; and

WHEREAS, a contract was awarded to Arrow Energy, Inc. for the purchase of jet "A" fuel in accordance with the terms and conditions of universal term contract FL004198; and

WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to issue a purchase order for jet fuel and for the preservation of the public health, peace, property, safety, welfare; now, therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to establish a purchase order with Arrow Energy, Inc. for the purchase of jet "A" fuel for the Division of Police, Department of Public Safety, based on the universal term contract with Arrow Energy, Inc.

SECTION 2. That the expenditure of $148,000.00, or so much thereof as may be needed, be and the same is hereby authorized as follows:

|DIV 30-03 | FUND 010 | OBJ LEVEL (1) 02 | OBJ LEVEL (3) 2248 | OCA 300707|

SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.