Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with 2K General Company, Inc. for the Adventure Center Roof and Canopy Construction Project. The contract amount is $1,195,000.00, with a contingency of $50,000.00, for a total of $1,245,000.00. An additional $3,500.00 is being authorized for prevailing wage coordination, permitting, and inspection through the Department of Public Service for a total of $1,248,500.00 being authorized by this ordinance.
The Adventure Center, located in Franklin Park, was originally an athletic complex that was improved for use by AmeriFlora and is currently used by the Department’s Therapeutic Recreation Section, offering programming that is modified to meet the needs of individuals with disabilities. The anticipated scope of improvements includes replacement of the existing entry canopy, which was removed as part of the exterior renovations contract, installation of a new standing seam metal roof with support framing of the existing roof, installation of lighting improvements, and implementation of drainage improvements. It was the intent of the department to bid the roof and canopy separately from the exterior renovations to avoid general contractor mark up on items of work that can be performed independently by a roofing contractor.
Vendor Bid/Proposal Submissions (ODI designation status):
Proposals were advertised through Vendor Services, in accordance with City Code Section 329, on September 29, 2020 and received by the Recreation and Parks Department on October 20, 2020. This project was also picked up by various local and regional plan rooms and distributed to their membership. Proposals were received from the following companies:
2K General Company (MAJ): $1,195,000.00
Elford, Inc. (MAJ): $1,236,894.00
K & W Roofing, Inc. (MAJ): $1,540,450.00
Harold J. Becker Company, Inc. (MAJ): Not Prequalified, Not Responsive
After reviewing the bids that were submitted, it was determined that 2K General Company, Inc. was the lowest and most responsive bidder. 2K General Company, Inc. and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329. It was determined that Harold J. Becker Company, Inc. was not Construction Prequalified by the Department of Finance and Management, Office of Construction Prequalification so their bid was deemed not responsive.
Principal Parties:
2K General Company, Inc.
19 Gruber Street, Building B, Delaware, OH 43015
Clayton Morgan, 740-417-9195
Contract Compliance Number, Tax ID: 005739, 31-1653018
July 13, 2022
Emergency Justification: Emergency action is requested so that the Recreation and Parks Department can start the project in 2020 and have the work substantially complete by the spring of 2021, keeping the impact on center users to a minimum. More specifically, Asian Festival is tentatively scheduled for May 2021 and the goal is for the project to be complete prior to this large event.
Benefits to the Public: These improvements will improve the functionality of the facility, allowing for greater use by the community and better serving the needs of current CRPD programming. The visual aesthetics of the facility, located in the center of Franklin Park, will also be greatly improved. The functional and useful life of the facility will also be extended by these renovations.
Community Input/Issues: Community input has been considered through discussions with Therapeutic Recreation staff who host programming in the facility and have extensive experience with visitors of all abilities.
Area(s) Affected: Near East (56)
Master Plan Relation: This project supports the departments’ Master Plan by increasing accessibility, maximizing the use of existing recreational facilities, and enhancing programming offered to the community.
Fiscal Impact: $1,248,500.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into to enter into contract with 2K General Company, Inc. for the Adventure Center Roof and Canopy Construction Project, to authorize the transfer of $1,179,360.00 within the Recreation and Parks Voted Bond Fund, to authorize the amendment of the 2020 Capital Improvements Budget; to authorize the expenditure of $1,248,500.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($1,248,500.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with 2K General Company, Inc. for the Adventure Center Roof and Canopy Construction Project; and
WHEREAS, it is necessary to authorize the transfer of 1,179,360.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2020 Capital Improvements Budget Ordinance 2521-2020 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $1,248,500.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into this contract so that the work can be substantially complete by the spring of 2021, keeping the impact on center users and the tentatively scheduled Asian Festival to a minimum, all for the preservation of public peace, property, health, welfare, and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with 2K General Company, Inc. for the Adventure Center Roof and Canopy Construction Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $1,179,360.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2020 Capital Improvements Budget Ordinance 2521-2020 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P510124-100000; Davis Center Renovation (Voted Carryover) / $1,812,059 / ($1,179,360) / $632,699
Fund 7702; P510129-100000; Adventure Center Renovations (Voted Carryover) / $69,140 / $1,179,360 / $1,248,500
SECTION 7. For the purpose stated in Section 1, the expenditure of $1,248,500.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof,, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.