Explanation
BACKGROUND: This ordinance authorizes the Director of Public Utilities to enter into a contract with WAQ, Inc. dba Southwest Lawn to provide Lawn Maintenance Services for the Department of Public Utilities' Southerly Wastewater Treatment Plant, FEM Project No. 0202.22. The work to be performed under this contract includes lawn maintenance services, cutting of grasses, trimming around structures, tanks fences, buildings, flower beds, sidewalks, driveways, floodwalls, trees, curb ornamentals, small tree/branch trimming, clearing and grubbing of shrubs, plants, grasses and small trees, etc. Additional Department of Public Utilities facilities may be added in the future.
The Department of Public Utilities solicited Competitive Bids for the subject services in accordance with the provisions of Section 329 (SA004805). Two hundred seventy-eight (278) vendors were solicited (247 MAJ, 27 MBE, 4 FBE). Six (6) bids (5 MAJ, 1 MBE) were received, on February 20, 2013. WAQ dba Southwest Lawn was determined to be was the lowest, most responsive, responsible and best bidder. The Director of Public Utilities concurred.
This contract is for one (1) year with the option to renew for two (2) additional years based upon mutual agreement, budgeted funds and approval by City Council.
The contract with renewals will expire in April 2016.
Contract Compliance: 31-1592385, expires 2/7/2015 WAQ, Inc. dba Southwest Lawn does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $37,851.00 is needed and budgeted for this expenditure.
$19,593.50 was spent in 2012
$82,817.15 was spent in 2011
EMERGENCY DESIGNATION: The Division of Sewerage and Drainage is requesting City Council to designate this ordinance an emergency measure in order to allow for the immediate commencement of this work.
Title
To authorize the Director of Public Utilities to enter into a contract with WAQ, Inc. dba Southwest Lawn to provide Lawn Maintenance Services for the Department of Public Utilities' Southerly Waste Water Treatment Plant, to authorize the expenditure of $37,851.00 from the Sewer Systems Operating Fund, and to declare an emergency. ($37,851.00)
Body
WHEREAS, a need exists in the Department of Public Utilities for Lawn Maintenance services at the Southerly Waste Water Treatment Plant; and
WHEREAS, six proposals were received and reviewed by the Department of Public Utilities on February 20, 2013, Solicitation SA004805, for Lawn Maintenance Services for the Department of Public Utilities Facilities, FEM Project No. 0202.22; and
WHEREAS, a contract is being established with WAQ, Inc. dba Southwest Lawn based upon the bid and qualifications received; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to award the contract to WAQ, Inc. dba Southwest Lawn for Lawn Maintenance Services for the Department of Public Utilities' Southerly Waste Water Treatment Plant, grounds and facilities, for the immediate preservation of the public health, peace, property, and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into a contract for Lawn Maintenance Services for the Department of Public Utilities, FEM Project No. 0202.22 in the amount of $37,851.00 with WAQ, Inc. dba Southwest Lawn, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage
SECTION 2. That the said firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 3. That the expenditure of $37,851.00, or as much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund 650, Department 60-05, to pay the cost of this contract, as follows:
OCA Code: 605063
Object Level One: 03
Object Level Three: 3377
Amount: $37,851.00
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.