Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to issue a purchase order to Farber Specialty Vehicles for the upgrade of HazMat 4 for the Division of Fire. This vehicle has been employed by the Division of Fire on front line emergency hazardous materials response runs since 2006, and while it has a 20 year expected life, the internal weather monitoring equipment, used in hazardous incident response, is in need of immediate replacement.
Waiver Information: The Division of Fire is requesting a waiver of Columbus City Code Section 329 becuase CFD is in need of purchasing weather monitoring equipment and it’s installation used by the Division of Fire’s Hazardous Materials Response unit HazMat4. The existing equipment, which is used in daily hazardous materials responses, is in need of immediate upgrade/replacement. Farber Specialty Vehicles is the original manufacturer of the aforementioned unit (tagged as HZ4), and is familiar with the original design and layout of the response unit, which would facilitate a more expedient delivery of the equipment upgrade (some of which is non-operable), thus CFD is requesting a Bid Waiver on this purchase
Bid Information: This purchase is recommended to be made with a waiver of formal bidding requirements, as Farber Specialty Vehicles is the original manufacturer of the hazardous materials response unit, and is familiar with the physical and electrical layout and specifications of said vehicle, which would result in a more expedient process, and thus is recommended to provide this upgrade.
Contract Compliance: #41-2043544 (Vendor #004200)
Emergency Designation: Emergency action is requested to make funding immediately available to upgrade this important equipment so that hazardous materials response services can continue without interruption.
FISCAL IMPACT: This ordinance authorizes an expenditure of $32,709.00 from the existing appropriation within the Safety Bond Fund, specifically authorizing the upgrade of HazMat 4, for the Division of Fire.
Title
To authorize the Finance and Management Director to issue a purchase order to Farber Specialty Vehicles for the upgrade to HazMat4, which includes the purchase/installation of all pertinent equipment, for the Division of Fire; to waive the competitive bidding provisions of City Code Chapter 329; to authorize an expenditure of $32,709.00 from the Safety Bond Fund; and to declare an emergency. ($32,709.00)
Body
WHEREAS, there is a need to upgrade the internal weather monitoring equipment utilized in HazMat4, including the purchase and installation of said equipment, for the Division of Fire; and,
WHEREAS, the Division of Fire recommends that it is in the City's best interestes to waive the competitive bidding procedures of City Code Chapter 329 to allow the purchase from Farber Specialty Vehicles; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to issue a purchase order to Farber Specialty Vehicles for the purchase and installation of all pertinent equipment to be utilized in the upgrade of the aforementioned vehicle; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to authorize the Finance and Management Director to issue a purchase order for the aforementioned upgrade for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to issue a purchase order to Farber Specialty Vehicles for the purchase and installation of weather monitring equipment for the Division of Fire's HazMat4 response unit.
SECTION 2. That the expenditure of $32,709.00, or so much thereof as may be necessary, be and is hereby authorized from the Safety Bond Fund, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes necessary to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That this Council finds it is in the City's best interest to waive the competitive bidding requirements of City Code to allow the aforementioned purchase from Farber Specialty Vechicles.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.