Explanation
BACKGROUND: The Purchasing Office has established Universal Term Contracts for water treatment chemicals with the companies listed below. The Division of Water has already encumbered $2,113,562 against these contracts and is in need of establishing additional Blanket Purchase Orders. Due to the dry summer weather and the unanticipated rise in the cost of chemicals additional funding is necessary to continue to purchase these chemicals for use in the water treatment process through the beginning of 2006.
It is requested that this Ordinance be handled in an emergency manner, as the current purchase orders are running low on funds and the Division of Water would like to have new purchase orders in place before the funds are depleted, so as to avoid any delays in the water treatment process. Neither of the vendors listed below have certified MBE/FBE status.
Vendor Contract # Contract Compliance #
Carmeuse Lime/Black River Div. FL001550 25-1254420
U.S. Aluminate Co. FL001601 38-2359435
FISCAL IMPACT: The Division of Water has allocated $8,874,786.00 for all water treatments chemicals in the 2005 Budget. The Division has already encumbered $9,604,933.52 for all water treatment chemicals this year. An additional $700,036 is needed for the purchase of Aluminum Sulfate and $851,753 is needed for the purchase of Quicklime. This legislation is contingent on the passage of transfer and appropriation legislation, Ordinance Number 1869-2005, which is being processed simultaneously.
$961,911 will be expended for Aluminum Sulfate during 2005, prior to this request for additional funding.
$1,677,748 was expended for Aluminum Sulfate during 2004.
$1,345,339 was expended for Aluminum Sulfate during 2003.
$1,151,651 will be expended for Quicklime during 2005, prior to this request for additional funding.
$2,023,508 was expended for Quicklime during 2004.
$2,430,408 was expended for Quicklime during 2003.
Title
To authorize the Director of the Department of Finance and Management to establish Blanket Purchase Orders, for water treatment chemicals, from established Universal Term Contracts with Carmeuse Lime/Black River Div. and U.S. Aluminate Co., for the Division of Water; to authorize the expenditure of $1,551,789.00 from the Water Operating Fund; and to declare an emergency. ($1,551,789.00)
Body
WHEREAS, the Purchasing Office has established Universal Term Contracts FL001550 and FL001601, for the purchase of water treatment chemicals Quicklime and Aluminum Sulfate, and
WHEREAS, the Division of Water has already encumbered $2,113,562 against these contracts and would like to establish additional Blanket Purchase Orders, and
WHEREAS, due to the dry summer weather and the unanticipated rise in the cost of chemicals additional funding is necessary to continue to purchase these chemicals for use in the water treatment process through the beginning of 2006, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of the Department of Finance and Management to establish additional Blanket Purchase Orders, for the purchase of the chemicals Aluminum Sulfate and Quicklime for use in the water treatment process, for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to establish additional Blanket Purchase Orders, for the purchase of the chemicals Aluminum Sulfate and Quicklime for use in the water treatment process, from current Universal Term contracts, for the Division of Water, Department of Public Utilities.
SECTION 2. That the expenditure of $1,551,789.00 or so much thereof as may be needed, is hereby authorized to be expended from the Water Operating Fund 600, Department 60-09, Object Level One 02, as follows, to pay the cost thereof:
Vendor/Chemical UTC # OCA Code OBL 3 Amount
U.S. Aluminate Co./ FL001601 602417 2204 $414,920.00
Aluminum Sulfate 602474 2204 $285,116.00
Carmeuse Lime/Black FL001550 602417 2191 $591,073.00
River Div./Quicklime 602474 2191 $219,716.00
602532 2191 $ 40,964.00
SECTION 3. That for the reasons stated in the preamble hereto which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.