Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to modify the professional engineering services agreement with Arcadis U.S. Inc. (Red Oak Consulting) for the Electric Utility Rate Study for the Division of Power. This proposed rate study will examine and report on the following: Cost and Customer Analysis, Rate Design, Electric Rate Survey, and Preliminary and Final Report Summary. The estimated timeframe for this scope of work is three to five months.
2. PROCUREMENT INFORMATION: This is a modification of an existing project.
1.1. Amount of additional funds to be expended: $40,000.00
Original Contract $ 2,000,000.00
Proposed Modification No. 1 (2011 funding) $ 4,840,000.00
Proposed Modification No. 2 (2012 funding) $ 3,216,000.00
Proposed Modification No. 3 (2013 Current) $ 40,000.00
CURRENT TOTAL TO-DATE $10,096,000.00
Proposed Modification No. 4 (estimated 2013 funding) $ 2,194,000.00
Proposed Modification No. 5 (estimated 2014 funding) $ 2,194,000.00
Proposed Modification No. 6 (estimated 2015 funding) $ 2,194,000.00
PROPOSED FUTURE TOTAL $16,678,000.00
1.2. Reasons additional goods/services could not be foreseen:
This Contract Modification No. 3 was part of the Department of Public Utilities' Rate Study Project for the newly re-established Division of Power.
1.3. Reason other procurement processes are not used:
This project is part of the existing Overall Engineering Consultant (OEC) Services with Arcadis U.S., Inc. and will become part of Task 5 - General and Additional Services.
1.4. How was the modification cost determined?
A cost proposal was provided by ARCADIS US, Inc. (Red Oak Consulting an Arcadis group) and reviewed by the Division of Power and was deemed acceptable.
3. EMERGENCY DESIGNATION: An emergency designation is requested at this time so that the rate study for the Division of Power can be completed and reviewed by the leadership of the Department of Public Utilities at the earliest time available by law.
4. CONTRACT COMPIANCE NO: 57-0373224 | MAJ | 08/25/2013
5. ECONOMIC IMPACT: This study provides metrics on various cost factors required to establish a proper electrical utility rate for its customer base.
6. FISCAL IMPACT: This legislation authorizes the transfer within and the expenditure of $40,000.00 from the Electric Build America Bonds Fund, Fund 559 and to amend the 2013 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to modify an existing agreement with ARCADIS US, Inc. (Red Oak Consulting, an Arcadis group) for professional engineering services for the Electric Utility Rate Study Project; to transfer within and expend $40,000.00 from the Electric Build America Bonds Fund, and amend the 2013 Capital Improvements Budget for the Division of Power; and declare an emergency. ($40,000.00)
Body
WHEREAS, Contract No. EL010117 was authorized by Ordinance 0041-2010, as passed by Columbus City Council on February 1, 2010 for purposes of authorizing the Director of Public Utilities to enter into a contract for professional engineering ARCADIS US, Inc. (formerly Malcolm Pirnie, Inc.) for the Wastewater Treatment Facilities Upgrade - General Program; and
WHEREAS, Contract No. EL011835 was authorized by Ordinance 0593-2011, passed by Columbus City Council on June 6, 2011, executed by the Director June 27, 2011, and approved by the City Attorney July 06, 2012 for purposes of authorizing the Director of Public Utilities to enter into a contract for professional engineering ARCADIS US, Inc. for the Wastewater Treatment Facilities Upgrade - General Program; and
WHEREAS, it is necessary to modify the subject contract in order to provide funding for the Electric Utility Rate Study for the Division of Power; and
WHEREAS, it is necessary to authorize the transfer within of funds and expenditure of funds from the Electric Build America Bonds Fund, Fund 559, in the amount of $40,000.00 for purposes of providing sufficient funding for the aforementioned project; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary for Council to authorize the Director of Public Utilities to enter into a contract modification agreement with ARCADIS US, Inc. (Red Oak Consulting, an Arcadis group) for professional engineering services for the Electric Utility Rate Study Project at the earliest practical date for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to modify Contract No. EL010117 with ARCADIS US, Inc., (Red Oak Consulting, an Arcadis group) 100 E. Campus View Blvd, Suite 200, Columbus, Ohio 43235-1447, for professional engineering services for the Electric Utility Rate Study Project, in accordance with the terms and conditions as shown in the contract modification on file in the office of the Division of Power.
SECTION 2. That the City Auditor is hereby authorized to transfer of $40,000.00 within the Department of Public Utilities, Division of Power, Div. 60-07, Electric Build America Bonds Fund, Fund No. 559, Object Level Three 6679, as follows:
From:
Project No. | Project Name | OCA Code | Change
670201-100000 | Dodridge Street Light Imps. | 559201 | -$40,000.00
To:
Project No. | Project Name | OCA Code | Change
670800-100000 | Power Utility Rate Study | 559800 | +$40,000.00
SECTION 3. That the Director of Public Utilities be and hereby is authorized to expend up to $40,000.00 for the Electric Utility Rate Study from the Electric Build America Bonds Fund, Fund 559, Div. 60-07, Project No. 670800-100000, OCA 559800, Obj Lvl Three 6679.
SECTION 4. That the 2013 Capital Improvements Budget Ordinance 0645-2013 is hereby amended as follows, to provide sufficient budget for the award of the agreement stated herein:
Project No. | Project Name | Current Authority | Revised Authority | (Change)
670201-100000 | Dodridge Street Light Imps.| $103,321 | $63,321 | (-$40,000)
670800-100000 | Power Utility Rate Study | $0 | $40,000 | (+$40,000)
SECTION 5. That the said firm, ARCADIS US, Inc., (Red Oak Consulting, an Arcadis group), shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That for reasons stated in the preamble hereto, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.