Explanation
BACKGROUND: This ordinance authorizes the Director of Public Utilities to enter into a contract with Mid-Ohio Electric Company to provide Electric Motor Maintenance Services for various Divisions of the Department of Public Utilities, FEM Project No. 1601.3. The work to be performed under this contract will be for electric motors that require inspection, testing, maintenance and repair. These motors are located at the city's two Wastewater Treatment Plants, Sewer Maintenance Operations Center (SMOC), Composting Facility, Water Treatment Plants, or other DPU facilities such as pumping stations, grit stations, booster stations, etc. Current facilities to be serviced are Division of Sewerage and Drainage (DOSD) facilities. Additional Department of Public Utilities facilities may be added in the future.
The character of this contract has expanded beyond the original repair and maintenance to include motor testing for motor current signature analysis for the medium voltage motors at each plant. This analysis is a predictive maintenance tool and will help the Division prevent catastrophic failures. In addition, new to the contract is the annual motor testing and reporting of SMOC pump station motors now required by the Army Corps of Engineers.
The Department of Public Utilities advertised Request for Proposals (RFP's) for the subject services in the City Bulletin in accordance with the provisions of Section 329 (SA004086). Seven (7) vendors (7 MAJ) were solicited and three (3) proposals (3 MAJ), were received on September 14, 2011. The proposals were reviewed based on quality and feasibility and Mid-Ohio Electric Companywasdetermined to be qualified to provide the services for the Electric Motor Maintenance Services project, for which the Division Administrator has concurred. The recommended award amount for the initial year of this contract is $150,000.00. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested. The contract is for one (1) year with the option to renew for three (3) additional years, on a year to year basis.
Contract Compliance: 314416140, expires 12/29/13 Mid-Ohio Electric Company does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: There is sufficient budget authority in the Sewerage System Operating Fund for this expenditure. The contract amount will be utilized to provide services under this contract for the various DOSD facilities. Funding needs have increased due to the contract expansion to include motor testing for motor current signature analysis for the medium voltage motors at each plant and the annual motor testing and reporting of SMOC pump station motors.
Prior Year Expenditures from Sewerage System Operating Fund
2010 - $44,624.43
2009 - $59,851.88
2008 - $27,986.87
EMERGENCY DESIGNATION: The Division of Sewerage and Drainage is requesting City Council to designate this ordinance an emergency measure in order to allow for the immediate commencement of this work. The expediency is justified in order to repair the 1,250 horsepower electric motor for Raw Sewage Pump No. 2 at the Southerly Wastewater Treatment Plant. This motor recently experienced a bearing failure and requires immediate repair in order to maintain the treatment facility's full raw sewage pumping capacity and required standby.
Title
To authorize the Director of Public Utilities to enter into a contract with Mid-Ohio Electric Company to provide Electric Motor Maintenance Services for the Department of Public Utilities, to authorize the expenditure of $150,000.00 from the Sewer Systems Operating Fund, and to declare an emergency. ($150,000.00)
Body
WHEREAS, a need exists in the Department of Public Utilities for Electric Motor Maintenance services; and
WHEREAS, three proposals were received and reviewed by the Department of Public Utilities on September 14, 2011, Solicitation SA004086, for Electric Motor Maintenance Services for the Department of Public Utilities Facilities, FEM Project No. 1601.3; and
WHEREAS, a contract is being established with Mid-Ohio Electric Company based upon the proposal received; and
WHEREAS, the contract amount will be utilized to provide services under this contract for the various DOSD facilities; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to award the contract to Mid-Ohio Electric Company for the Electric Motor Maintenance Services for the Department of Public Utilities Facilities project, in order to provide required repairs to a Raw Sewage Pump motor to maintain pumping capacity;for the immediate preservation of the public health, peace, property, and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into a contract for Electric Motor Maintenance Services for the various Divisions of the Department of Public Utilities, FEM Project No. 1601.3 in the amount of $150,000.00 with Mid-Ohio Electric Company, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage
SECTION 2. That the said firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 3. That the expenditure of $150,000.00, or as much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund 650, Department 60-05, to pay the cost of this contract, as follows:
OCA Code: 605378
Object Level One: 03
Object Level Three: 3372
Amount: $150,000.00
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.