Explanation
BACKGROUND
Need: The Division of Police needs to purchase customization of their records management system from CrisNET, DBA Motorola, Inc. The Division of Police will use this customization to create an Intelligence Module and Confidential Informant Data Base, create an electronic Crime Lab Management System and create a Personnel Performance and Evaluation Information System. This purchase will improve the overall effectiveness and efficiency of Division personnel. There is also a need to modify the original contract to allow for additional software customization, to increase the original dollar amount, and to exercise the fourth year option that will allow the contract to be extended to December 31, 2006.
Bid Information: CrisNET, DBA Motorola is the developer/vendor for the Division of Police's current records management system. CrisNET, DBA Motorola has a current contract for software support and maintenance with the City of Columbus. They are the only company that can customize this records management system and the purchase price of the customization is:
Crime Lab Management System $180,000.00
Intelligence Module $ 98,360.00
Performance & Evaluation System $ 40,721.00
Total $319,081.00
Contract Compliance No.: 54-1210813
Emergency Designation: Emergency legislation is requested because the need to manage criminal intelligence data by investigators is critical.
FISCAL IMPACT:
Since this purchase will be made with funds from the 2004 Local Law Enforcement Block Grant ($239,081) and from the Law Enforcement Drug Seizure Fund ($80,000). There will be no immediate effect on the financial status of the General Fund.
Title
To authorize and direct the Finance and Management Director to modify the original contract with CrisNET, DBA Motorola, Inc. for the purchase of software customization for the Division of Police, to authorize the expenditure of $319,081.00 from the 2004 Local Law Enforcement Block Grant Fund and the Law Enforcement Drug Seizure Fund; and to declare an emergency ($319,081.00)
Body
WHEREAS, CrisNET, DBA Motorola, Inc. has a current contract with the City for software support and maintenance; and
WHEREAS, a modification to the orignal contract is needed to extend the contract, increase the dollar amount and allow for the additional software customiztion; and
WHEREAS, there is a need to purchase this software customization to improve the overall effectiveness and efficiency of Division personnel; and
WHEREAS, cost for this purchase was negotiated by CrisNET, DBA Motorola, Inc. and the Division of Police personnel; and
WHEREAS, an emergency exists in the daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to modify the original contract for the purchase of the software customization from CrisNET, DBA Motorola, Inc. for the immediate preservation of the public peace, health, safety, and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
Section 1. That the Finance and Management Director be and is hereby authorized and directed to modify the original contract with CrisNET, DBA Motorola, Inc. for the purchase of software customization, for the Division of Police.
Section 2. That the expenditure of $319,081.00 or so much thereof as may be needed, be and the same is hereby authorized as follows:
DIV FUND OBJ LEV 1 OBJ LEV 3 OCA AMOUNT
30-03 219 02 2224 301838 $ 80,000.00
30-03 222 03 3336 338009 239,081.00
Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.