Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Integrated Pest Management to and including November 30, 2006. Formal bids were opened by the Purchasing Office on October 3, 2002. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA000327BGB). FL001503, with Orkin Commercial was established in accordance with bids received. Their contract compliance number is 58-0942031 expires 02/09/07.
1. Amount of additional funds: The estimated annual expenditure for the contract is $40,000.00. Various City agencies must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. New bid proposals were solicited and received by the City. All bidders were determined to be non responsive to the needs of the City. New specifications are being developed to more adequately address those needs.
3. Reason other procurement processes not used: New specifications are near completion and a new contract is anticipated to be completed by December 1, 2006.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
FISCAL IMPACT: No funding is required to extend the option contracts. Various City agencies must set aside their own funding for their estimated expenditures.
To maintain an uninterrupted supply of service to the City Agency using the Universal Term Contract, this ordinance is be submitted as an emergency.
Title
To authorize and direct the Finance and Management Director to modify and extend the UTC for the option to purchase Integrated Pest Management with Orkin Commercial and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids, and selected the lowest bid; and
WHEREAS, vendor has agreed to extend FL001503 at current prices and conditions to and including November 30, 2006, and it is in the best interest of the City to exercise this option; and
WHEREAS, in order to avoid a lapse in our ability to provide Integrated Pest Management, this is being submitted for approval as an emergency measure; and
WHEREAS, Integrated Pest Management is necessary to properly maintain numerous City facilities,
WHEREAS, an emergency exists in the usual daily operation of the City of Columbus in that it is immediately necessary to extend FL001503 for an option to purchase Integrated Pest Management thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to modify and extend FL001503 with Orkin Commercial. to and including November 30, 2006.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.