Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to enter into an engineering services agreement with DLZ Ohio, Inc. in the amount of $246,951.52.00 for professional engineering services for the 2010 General Construction Contract.
The work to be completed by this contract consists of raising manhole frames or reconstructing manholes to grade, sewer point repairs, and such other work as may be necessary to complete the contract in accordance with the plans and specifications. DLZ will provide Construction Administration / Inspection Services for CIP 650745-100002. The detailed scope of work includes inspection services during construction as defined under Schedule 1B in Request for Proposals for Professional Engineering Services - Construction Administration Services 2011-2013. Work is to be completed within 365 calendar days after the effective date of the Notice to Proceed.
Procurement Information: The Division sent a Request for Proposals (RFP) on the City of Columbus's Vendor Services website and in the City Bulletin in accordance with the provisions of Section 329.14 of Columbus City Codes. The Division of Sewerage and Drainage opened five requests for proposals on November 12, 2010. The top three firms were selected for a 3 year contract period (2011-2013). Their rankings were as follows:
Name C.C. No. Exp. Date Status City and State Rank
Prime Engineering 31-1373357 11/30/12 MAJ Columbus, Ohio 92
Stantec Consulting 11-2167170 12/17/11 MAJ Columbus, Ohio 88
DLZ Ohio, Inc 31-1268980 03/10/11 MAJ Columbus, Ohio 88
HR Gray 31-1050479 12/01/11 MAJ Columbus, Ohio 76
Ms Consultants 34-6546916 05/27/12 MAJ Columbus, Ohio 67
2. CONTRACT COMPLIANCE INFO: DLZ Ohio, Inc. | 31-1268980 | Exp. 02/22/2013 | MAJ
This company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
3. EMERGENCY DESIGNATION: Emergency designation is not requested at this time.
4. FISCAL IMPACT:
This ordinance authorizes the transfer within and expenditure of $246,951.52 in funds from the Sanitary Sewer Build America Bond (B.A.B.'s) Fund, Fund 668 and to amend the 2011 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into an engineering services agreement with DLZ Ohio, Inc. in the amount of $246,951.52 for professional engineering services for the Construction Administration / Inspection Services for the 2010 General Construction Contract; to authorize the transfer within and expenditure of funds from the Sanitary Sewer Build America Bond Fund, and to amend the 2011 Capital Improvements Budget. ($246,951.52)
Body
WHEREAS, five Request for Proposals (RFP) where received and opened on November 12, 2010 for the Construction Administration / Inspection Services for 2010 General Construction Contract Project, where upon it was determined that the three (3) top firms were Prime Engineering & Architecture, Stantec Consulting Services, and DLZ Ohio, Inc.; and
WHEREAS, for this project DLZ Ohio, Inc., was awarded the Construction Administration / Construction Inspection project; and
WHEREAS, the work consists of raising manhole frames or reconstructing manholes to grade, repair of storm inlets, and sewer point repairs; and
WHEREAS, it is necessary to authorize the transfer within of funds from the Sanitary Sewer Build America Bond (B.A.B.'s) Fund, Fund 668 for purposes of providing sufficient funding for the sanitary expenditure; and
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the Sanitary Sewer Build America Bond (B.A.B.'s) Fund, Fund 668; and
WHEREAS, it is necessary to authorize an amendment the 2011 Amend Capital Improvement Budget for purposes of creating and providing sufficient budget authority for the aforementioned expenditure; and
WHEREAS, the Department of Public Utilities, Division of Sewerage and Drainage request that City Council authorize the Director of Public Utilities, to enter an engineering agreement with DLZ Ohio, Inc for the Construction Administration / Construction Inspection Services agreement for the 2010 General Construction Contract, at the earliest practical date; Now, Therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be and hereby is authorized to enter into a professional engineering service agreement with DLZ Ohio, Inc., 6121 Huntley Road, Columbus, Ohio 43229 in the amount of $246,951.52 for the Construction Administration / Construction Inspection services agreement for the 2010 General Construction contract; in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage.
Section 2. That the City Auditor is hereby authorized to transfer $246,951.52 within the Department of Public Utilities Division of Sewerage and Drainage, Dept/Div. No. 60-05, Sanitary Sewer Build America Bond (B.A.B.'s) Fund | Fund 668 | Object Level Three 6676, as follows:
From:
Project No. | Project Name | OCA Code | Change
650351-100001 Wastewater Treatment Facilities Const | 664351 | -$246,951.52
To:
Project No. | Project Name | OCA Code | Change
650745-100002 | CA/CI 2010 General Construction Contract | 687452 | +$246,951.52)
Section 3. That the Director of Public Utilities be and hereby is authorized to expend a total of $246,951.52 from the Sanitary Sewer Build America Bond (B.A.B.'s) Fund, Fund 668 | Div. 60-05 | Proj. 650745-100002 | 687452 | Object Level Three 6676.
Section 4. That the 2011 Capital Improvements Budget Ordinance No. 0266-2011 is hereby amended as follows, to provide sufficient budget authority for the award of the agreement stated herein.
Project No. | Project Name | Current Authority | Revised Authority | (Change)
650351-100001 | Wastewater Treatment Facilities Const | $310,942 | $63,991 | (-$246,952)
650745-100002 | 2010 General Construction Contract | $0 | $246,952 | (+$246,952)
Section 5. That the said firm shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
Section 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.