Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to modify an existing contract with Design Workshop, Inc. for the Columbus Recreation and Parks 2025-2035 Master Plan Project. The modification amount being authorized by this ordinance is $8,561.00.
The Recreation and Parks Department (CRPD) executed a contract with Design Workshop for CRPD's 10 Year Vision Plan development. The original contract did not have contingency within the project but identified potential areas for add-on services. This modification is intended to accept an add-on service. The modification amount of $8,561.00 was determined by billable hours and agreed-upon reimbursables that were in the original contract.
CRPD and Design Workshop developed the concept for "polling" at the Community Centers in order to increase engagement with youth and families less likely to complete a 15 minute online survey. It was also the intention to capture feedback from households less likely to have access to technology and or may have language barriers. Design Workshop created 5 exhibit boards, as well as, provided training material and supplies to CRPD in order to initiate this work at 28 community centers. The survey designed to capture these metrics was more complex and took longer than originally anticipated. The Department needed this option to capture people, especially young people, and those with challenges with technology, language, and/or families not able to respond to a 15 minute online survey.
Principal Parties:
Design Workshop, Inc.
125 South Clark Street, Suite 660
Chicago, Illinois 60603
Anna Laybourne, (321) 360-1736
Contract Compliance Number: 048712
Contract Compliance Expiration Date: April 4, 2026
Benefits to the Public: This project will collect information from the community and departmental staff that will result in maximizing services for residents.
Community Input/Issues: The Columbus Recreation and Parks Master Plan is largely based on input from the community.
Area(s) Affected: Citywide (99)
Master Plan Relation: This project will create the next 10 year Master Plan.
Fiscal Impact: The expenditure of $790,080.00 was legislated for the Columbus Recreation and Parks 2025-2035 Master Plan Project by Ordinance 1045-2024. This ordinance will provide funding that will modify the previously authorized amount by $8,561.00. $8,561.00 is budgeted and available in the Operating Fund 2285 to meet the financial obligations of this contract modification. The aggregate total amount authorized, including this modification, is $798,641.00.
Title
To authorize the Director of the Recreation and Parks Department to modify an existing contract with Design Workshop, Inc. for the Columbus Recreation and Parks 2025-2035 Master Plan Project; and to authorize the expenditure of $8,561.00 from the Recreation and Parks Operating Fund. ($8,561.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to modify an existing contract Design Workshop, Inc. for the Columbus Recreation and Parks 2025-2035 Master Plan Project; and
WHEREAS, it is necessary to authorize the expenditure of $8,561.00 from the Recreation and Parks Operating Fund 2285; and
WHEREAS, it has become necessary in the usual daily operations of the Recreation and Parks Department in that it is necessary to authorize the Director to modify an existing contract with Design Workshop, Inc. for the Columbus Recreation and Parks 2025-2035 Master Plan Project, NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Recreation and Parks Department be and is hereby authorized to modify an existing contract with Design Workshop, Inc. for the Columbus Recreation and Parks 2025-2035 Master Plan Project. The modification amount being authorized by this ordinance is $8,561.00.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That for the purpose stated in Section 1, the expenditure of $8,561.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Operating Fund 2285 in object class 03 Services per the accounting codes in the attachments to this ordinance.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.