Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to provide additional funding to the Ohio Department of Transportation (ODOT) for the Resurfacing - Urban Paving - US33 - Marble Cliff to Grandview (PID 79316) joint project between ODOT and the City of Columbus. Ordinance 1001-2012 authorized the Director of the Department to Public Service to enter into agreement with and contribute funds to ODOT for this project. Bids were opened in May 2012 and bids came in higher than estimated. Ordinance 1552-2012 authorized the Director of the Department of Public Service to contribute additional funds to the project. The project is complete, ODOT has completed the final accounting, and ODOT has determined that the cost of work done for the City of Columbus came in higher than previously estimated.
2. FISCAL IMPACT
$245,078.00 was contributed before the bids were opened; $42,590.00 was contributed after bids were opened; and an additional $3,480.06 is due after final accounting. The total project cost to the City of Columbus for the Resurfacing - Urban Paving - US33 - Marble Cliff to Grandview joint project is $291,148.06. An amendment to the 2013 Capital Improvements fund is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure.
3. EMERGENCY DESIGNATION
Emergency action is requested in order make payment to ODOT in a timely manner as the project is complete.
Title
To amend the 2013 Capital Improvement Budget, to authorize the City Auditor to transfer cash and appropriation between projects within the Streets & Highways Bond Fund; to allow the Director of Public Service to make payment to the Ohio Department of Transportation for the Resurfacing - Urban Paving - US33 - Marble Cliff to Grandview (PID 79316) joint project between ODOT and the City of Columbus; to authorize the expenditure of $3,480.06 from the Streets & Highways Bond fund; and to declare an emergency. ($3,480.06).
Body
WHEREAS, the City has partnered with the Ohio Department of Transportation in order to resurface US33 as part of the Resurfacing - Urban Paving - US33 - Marble Cliff to Grandview (PID 79316) project; and
WHEREAS, the Ohio Department of Transportation has completed the work and final accounting and determined additional funds are needed from the City of Columbus; and
WHEREAS, it is necessary to make payment to the Ohio Department of Transportation; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that payment to ODOT should be authorized immediately as the project is complete, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 530282 - 100069/ Resurfacing - Urban Paving - SR33 Dublin Rd/Spring Street (PID 86651) (Voted 2008 SIT Supported) / $400,708.00 / ($3,481.00) / $397,227.00
704 / 530282 - 100066/ Resurfacing - Urban Paving - US33 - Marble Cliff to Grandview (Voted 2008 SIT Supported) / $0.00 / $3,481.00 / $3,481.00
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282 - 100069/ Resurfacing - Urban Paving - SR33 Dublin Rd/Spring Street (PID 86651) / 06-6600 / 748569 / $3,480.06
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282 - 100066/ Resurfacing - Urban Paving - US33 - Marble Cliff to Grandview / 06-6600 / 748266 / $3,480.06
SECTION 3. That the Director of Public Service is authorized to make payment to the Ohio Department of Transportation in the amount of $3,480.06 for the Resurfacing - Urban Paving - US33 - Marble Cliff to Grandview (PID 79316) project.
SECTION 4. That for the purpose of providing the local match to ODOT for this project, the sum of $3,480.06 or so much thereof as may be needed, is hereby authorized to be expended from the Streets & Highways G.O. Bond Fund, No. 704 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282 - 100066/ Resurfacing - Urban Paving - US33 - Marble Cliff to Grandview / 06-6631 / 748266 / $3,480.06
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.