Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT) to renew a contract with Digital Information Services (Remit: dba Computer Intelligence Association) for Red Hat Linux maintenance and support. DoT utilizes Red Hat Linux on its operating systems that many of the city's critical applications are housed on; therefore, maintenance and support is required. The Department of Technology procured this service in 2017 through solicitation RFQ005619 with an option to renew annually for four additional one year terms subject to mutual agreement and approval of proper City authorities. This is the first year renewal of a five year contract. The original contract was established under the authority of 1769-2017 passed by Council on July 10, 2017 through PO071529. The term period for this maintenance and support will be from July 1, 2018 through June 30, 2019, at a total cost of $76,448.24.
FISCAL IMPACT:
In fiscal years 2016 and 2017, the Department of Technology expended $35,181.45 and $79,787.72 respectively, for the purchase of Red Hat Linux software licenses, maintenance and support. The total 2018 cost for maintenance and support through this ordinance is $76,448.24. The funds for this expenditure have been identified and are available within the Department of Technology, Information Services Division, Information Services Operating Fund.
EMERGENCY:
Emergency designation is being requested for these services that are necessary to support daily operation activities, to ensure no service interruption, and to establish a purchase order at the earliest possible date.
CONTRACT COMPLIANCE:
Vendor Name: Digital Information Services (Remit: dba Computer Intelligence Association) CC#/F.I.D. #: 52-2278330 Expiration Date: 06/5/2019
(DAX Vendor Acct. #: 022100)
Title
To authorize the Director of the Department of Technology to renew a contract with Digital Information Services for Red Hat Linux maintenance and support; to authorize the expenditure of $76,448.24 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($76,448.24)
Body
WHEREAS, the original contract established under RFQ005619 was authorized by ordinance number 1769-2017, passed on July 10, 2017 through PO071529; and
WHEREAS, many of the cities critical applications are housed on operating systems that utilizes Red Hat Linux licenses, therefore maintenance and support is required; and
WHEREAS, this ordinance authorizes the Director of the Department of Technology to renew a contract with Digital Information Services for Red Hat Linux maintenance and support for the term period of July 1, 2018 through June 30, 2019, at a cost of $76,448.24; subject to mutual agreement and approval of the proper City authorities, this agreement can be renewed for three (3) more additional one (1) year terms and this is the first of the four renewal options; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to renew a contract with Digital Information Services for Red Hat Linux maintenance and support to ensure no service interruption, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to renew a contract with Digital Information Services (Remit: dba Computer Intelligence Association) for Red Hat Linux maintenance and support. The term period for maintenance and support is July 1, 2018 to June 30, 2019, at a total cost of ($76,448.24). Subject to mutual agreement and approval of the proper City authorities, this agreement can be renewed for three (3) more additional one (1) year terms and this is the first of the four renewal options.
SECTION 2: That the expenditure of ($76,448.24), or so much thereof as may be necessary, is hereby authorized to be expended from: (See attachment: 1367-2018 EXP)
Dept.: 47 | Div.: 47-02 | Obj. Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: IT005 | Section 3: N/A | Section 4: N/A | Section 5: N/A | Amount: $76,448.24|
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.