City of Columbus - File #: 1716-2006

• File #: 1716-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/27/2006
• In control: Recreation & Parks Committee
• On agenda: 10/16/2006
• Final action: 10/18/2006
• Title: To authorize and direct the Director of Finance and Management to enter into a contract with Acorn Farms. Inc., for trees for the Recreation and Parks Department, to authorize the expenditure of $32,701.00 from the Recreation and Parks Tree Replacement Fund, and to declare an emergency.

Date	Ver.	Action By	Action	Result
10/18/2006	1	MAYOR	Signed
10/18/2006	1	ACTING CITY CLERK	Attest
10/16/2006	1	Columbus City Council	Approved	Pass
10/16/2006	1	COUNCIL PRESIDENT	Signed
10/4/2006	1	CITY ATTORNEY	Reviewed and Approved
10/4/2006	1	Rec & Parks Drafter	Sent to Clerk's Office for Council
10/3/2006	1	Rec & Parks Drafter	Sent for Approval
10/3/2006	1	Auditor Reviewer	Reviewed and Approved
10/3/2006	1	CITY AUDITOR	Reviewed and Approved
10/3/2006	1	Rec & Parks Drafter	Sent for Approval
10/2/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/2/2006	1	FINANCE DIRECTOR	Reviewed and Approved
9/29/2006	1	Rec & Parks Drafter	Sent for Approval
9/29/2006	1	Finance Reviewer	Reviewed and Approved
9/29/2006	1	Finance Reviewer	Reviewed and Approved
9/28/2006	1	REC & PARKS DIRECTOR	Reviewed and Approved
9/28/2006	1	Rec & Parks Drafter	Sent for Approval
9/28/2006	1	EBOCO Reviewer	Reviewed and Approved
9/28/2006	1	ODI DIRECTOR	Reviewed and Approved
9/27/2006	1	Rec & Parks Drafter	Sent for Approval

Explanation

The Purchasing Office solicited competitive bid SA002145.  Bids were opened September 14, 2006. A total of five (5) bids were received.  The bidders were Acorn Farms (Maj), Schichtel's Nursery (Maj), Decker's Nursery (Maj),   Gilmore Plant & Bulb Co. (Maj), and Shemin Nurseries Inc. (Maj).  Three bidders have been awarded portions of the contract. They are Acorn Farms for $32,701.00, Shemin Nurseries Inc. $1,350.00 and Decker's Nursery for $1,150.00.  (The awards to Shemin and Decker's will not require legislation.) All awards are based on lowest responsive, and responsible and best bid. A contract will be created for Acorn Farms, Inc. FID: 31-0986421 for $32,701.00 to purchase a variety of tree species to be used for the street tree planting program.  

Title

To authorize and direct the Director of Finance and Management to enter into a contract with Acorn Farms. Inc., for trees for the Recreation and Parks Department, to authorize the expenditure of $32,701.00 from the Recreation and Parks Tree Replacement Fund, and to declare an emergency.

Body

WHEREAS, the Purchasing Office received bids on September 14, 2006 to obtain street trees for the Recreation and Parks Department; and

WHEREAS, a purchase order will be issued in accordance with the terms and specifications of the bid solicitation on file in the Purchasing Office; and

WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said purchase order for the preservation of public health, peace, property and safety; now, therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS

SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to enter into a purchase order with Acorn Farms, Inc.,for street trees for the Recreation and Parks Department, in accordance with specifications on file in the Purchasing Office.

SECTION 2. That the expenditure of $32,701.00, or so much thereof as may be necessary, be and is hereby authorized from the Recreation and Parks Tree Replacement Fund, as follows, to pay the cost thereof.

Fund Type: Tree Replacement Fund

Dept. No.:51

Fund No.: 234

Object Level 3: 2271

OCA Code: 516781

Amount: $32,701.00

SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.