Explanation
BACKGROUND: This ordinance authorizes the Director of Finance and Management to modify a contract, on behalf of the Facilities Management Division with Winnscapes for landscape maintenance services.
This contract was authorized for renewal via Ordinance 0605-2020. This ordinance seeks authority to modify this contract in order to add fall landscaping services for several new facilities that became operational in 2020. These locations were not in operation when this contract was renewed in March 2020 and as such this is the first series of fall landscaping services applicable to these locations. These locations include Fire Station 35 located at 711 N. Waggoner Road and Police Substation 1 located at 8118 Sancus Blvd. These fall landscaping services include late season mowing, leaf removal, fertilizer application, and fall pruning.
Winnscapes FID: 31-1313521, CC# CC005033, expiration date September 17, 2021
Emergency Designation: Emergency action is requested so that these landscaping services can continue without delay.
FISCAL IMPACT: This ordinance authorizes an expenditure of $21,000.00 from the General Fund with Winnscapes for landscape maintenance services. The 2020 expenditure for these services (including this modification) totals $264,295.50. The Facilities Management Division budgeted $198,700.00 in their 2020 General Fund operating budget for these services. The additional funding will come from an internal funds transfer within the General Fund. In 2018, the Facilities Management Division expended $201,322.25 for mowing and landscaping services. In 2019, the division expended $198,700.35 for these services.
Title
To authorize the Finance and Management Director to modify a contract, on behalf of the Facilities Management Division, with Winnscapes for landscape maintenance services for facilities under the purview of the Facilities Management Division; to authorize the transfer of $21,000.00 within the General Fund; to authorize the expenditure of $21,000.00 from the General Fund; and to declare an emergency ($21,000.00)
Body
WHEREAS, it is necessary to modify a contract, on behalf of the Facilities Management Division with Winnscapes for landscape maintenance services; and
WHEREAS, this contract was authorized for renewal via Ordinance 0605-2020; and
WHEREAS, a modification of this contract is necessary in order to add fall landscaping services for several new facilities that became operational in 2020; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with Winnscapes for fall landscaping services for new facility services to ensure that such services can continue without delay, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract, on behalf of the Facilities Management Division, with Winnscapes for landscaping maintenance services.
SECTION 2. That the transfer of $21,000.00, or so much thereof as may be needed, is hereby authorized within Fund 1000 General Fund, from Dept-Div 4501 Financial Management, Object Class 10 - Transfer Out, to Dept-Div 4507 Finance-Director's Office, Object Class 03 - Contractual Services per the account codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $21,000.00, or so much thereof as may be needed, is hereby authorized in the General Fund 1000, in Object Class 03 - Contractual Services per the accounting codes in the attachment in this ordinance.
SECTION 4. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.