Explanation
Background: To authorize and direct the Finance & Management Director to issue blanket purchase orders in the amount of $600,000.00 for various automotive equipment parts, supplies, and services for the Fleet Management Division without the use of formal competitive bidding. Given the diversity of the City's fleet, and the complexity of today's vehicles, it is not possible to anticipate all parts and service requirements. Because of these circumstances, the City must procure automotive equipment, parts, supplies, and services that are not available from City-wide universal term contracts (UTC). To ensure the best possible prices, the Fleet Management Division solicits quotes by phone, in writing, and on the internet.
Fiscal Impact: The Fleet Management Division 2006 operating budget contains $7 million for the purchase of automotive parts and services. This ordinance authorizes an expenditure of $600,000.00. Expenditures for similar non-contract items in 2005 were $855,000.00 and $1,062,000.00 in 2004. Ordinance 0199-2006 was passed by Council on April 3, 2006, in the amount of $550,000 and also waived competitive bidding.
Emergency action is requested to ensure an uninterrupted supply of parts and services with which to maintain the City's fleet.
Title
To authorize and direct the Finance & Management Director to issue blanket purchase orders for various automotive equipment parts, supplies, and services for the Fleet Management Division, to authorize the expenditure of $600,000.00 from the Fleet Management Services Fund, to waive the competitive bidding requirements of the Columbus City Codes, and to declare an emergency. ($600,000.00)
Body
WHEREAS, the Fleet Management Division has a need to procure various automotive parts, supplies, and services, and
WHEREAS, the purchase of various automotive parts, supplies, and services cannot reasonably be anticipated for all the various vehicles and motorized equipment maintained by the Fleet Management Division, and
WHEREAS, it is in the best interest of the City of Columbus to waive formal competitive bidding requirements for the purchase of various automotive equipment parts, supplies, and services, and
WHEREAS, informal bids are taken whenever practical, and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Service Department, in that it is immediately necessary to arrange for the purchase of various automotive equipment parts, supplies, and services thereby preserving the public health, peace, property, safety, and welfare, now, in which the emergency is set forth and defined in a preamble thereto, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director be and hereby is authorized and directed to establish blanket purchase orders for automotive equipment parts, supplies, and services without benefit of formal competitive bidding provided the Fleet Management Division Administrator first authorizes the purchase via the issuance of Fleet Management purchase orders and that the blanket purchase orders are certified from the Auditor's Certificate established by this ordinance.
Section 2. That the vendors and amounts for automotive equipment parts and supplies will be certified from the Auditor's Certificate as follows:
VENDOR CC# EXPIRES OBJECT LEVEL
THREE CODE
Ace Truck Body 310936828 11/11/06 2284
A.D. Farrow Co, LLC 320045982 7/21/07 2284
BEI Columbus 200936732 07/15/08 2284
Bobby Layman 310839082 03/10/07 2284
Boise Mobile 820434609 11/07/06 2284
Buckeye Power Sales 314365080 02/03/07 2284
Cantwell Machinery 314356245 10/09/06 2284
Car Quest of Simplex 311475986 06/20/07 2284
Chemical Solvents 341083750 04/19/08 2284
Classic Solutions 310968164 03/12/07 2284
Consolidated Elect 952563864 03/01/07 2284
Contract Sweepers 310780604 05/26/07 2284
Columbus Equipment 314390542 03/01/07 2284
Columbus Fasteners 311187503 12/28/07 2284
D & L Equipment 383156967 11/20/06 2284
Delta Marine 310834246 05/11/08 2284
Driveline 1 Inc 311353823 11/10/06 2284
FYDA Freightliner 310789102 10/31/06 2284
Goodale Auto-Truck 314414487 01/27/07 2284
Graham Ford 340901877 05/18/07 2284
Grainger 361150280 06/09/07 2284
Horton Emergency 352018529 05/11/08 2284
Keys Plus 301421108 02/02/07 2284
Kimball Midwest 314408759 04/02/07 2284
Lauren Ind. (Equiver) 311471800 03/30/07 2284
Lorenz Industries 314417754 01/22/06 2284
Machinery & Tool Rentals 314415854 05/23/07 2284
Mclean Co. 340762688 06/14/08 2284
Motrim 310670971 05/24/07 2284
Northwest Mfg. & Dist. 810378492 05/08/07 2284
Obie Oil 311274474 05/14/07 2284
Ohio Cat 340672363 06/05/06 2284
Ohio Trailer Supply 310972939 09/02/07 2284
Pengwyn 311201883 01/12/06 2284
Powerscreen 621227239 05/23/07 2284
Principal Truck 341658635 05/16/07 2284
R & R 860258505 02/02/07 2284
Reco Equipment 311055941 08/17/07 2284
Redneck Trailer Supply 431164951 07/18/07 2284
Relco Sales Co 341860211 01/27/07 2284
Rim & Wheel 311146717 02/19/07 2284
Tech Source 270528341 09/25/06 2284
Triad Fire 311295929 01/06/07 2284
Utility Truck Equipment 310989420 02/13/07 2284
Vermeer Auto Parts 310850473 07/01/07 2284
Vermeer of Southern Oh 363116243 06/05/07 2284
Valley National 550460738 09/02/06 2284
Worldwide Equipment 610871032 02/22/07 2284
Xenia Power Equipment 311175853 04/18/07 2284
Section 3. That the vendors and amounts for automotive services will be certified from the Auditor's Certificate as follows:
VENDOR CC# EXPIRES OBJECT LEVEL
THREE CODE
Ace Truck Body 310936828 11/11/06 3373
Affordable Choice 311461454 03/29/07 3373
American Automatic 310994510 01/31/07 3373
American Lafrance 232708813 10/15/06 3373
Blackburn's Fabrication 311446789 01/18/07 3373
Byers Chevrolet 314139860 01/12/08 3373
Capitol City Cylinder 311160791 01/15/08 3373
Center City International 311048371 09/12/07 3373
CH Bradshaw 310989631 02/16/07 3373
Esec Corporation 341285858 09/17/06 3373
Flora's Diesel 311202449 02/12/07 3373
Graham Ford 340901877 05/18/07 3373
Hydro Supply 311065617 02/15/07 3373
Jones Truck 310934536 10/02/06 3373
Kaman Industrial 060914701 01/11/08 3373
McNeilus Truck 411314526 05/14/07 3373
Nobles Inc 310787367 02/14/07 3373
Ohio Cat 340672363 06/05/07 3373
Ohio Trailer 310972939 06/12/07 3373
Refuel Environmental 351852944 05/07/07 3373
Ron Otto Ent (PAC) 311286955 01/12/07 3373
Rusty's Towing 311274409 09/01/08 3373
Schodorf 314416487 06/17/08 3373
Southeastern Equip 341503254 09/23/07 3373
Sutphen Corp 310671786 10/07/07 3373
Taliaferro 311073146 06/10/07 3373
Wilsons Auto 310668047 01/19/08 3373
Section 4. That in accordance with Section 329.27 of the Columbus City Codes, the Columbus City Council finds it in the best interest of the City of Columbus to waive formal competitive bidding requirements as they pertain to the action authorized in Section 1 of this ordinance and that Sections 329.06 and 329.07 of the Columbus City Codes are hereby waived.
Section 5. That the expenditure of $600,000.00, or so much thereof as may be needed, is hereby authorized and directed to be expended from the Fleet Management Services Fund 513, Department No. 59-05, OCA Code 591347, Object Level One 02 and Object Level One 03 as follows, to pay the cost thereof:
Object Level Three Code Amount
2284 $ 300,000.00
Object Level One 02 Total
3373 $ 300,000.00
Object Level One 03 Total
Section 6. That for the reasons set forth in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.