Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Darby Creek Excavating, Inc. in the amount of $2,690,337.49; to encumber funds with the Design and Construction Division for inspection, material testing, and related services in the amount of $322,000.00; for the Kinnear Road Area Water Line Improvements Project, Division of Water Contract Number 1160.
This project consists of installing approximately 12,000 linear feet of 6-inch, 8-inch, and 12-inch water lines in the Kinnear Road Area.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This project will reduce cost by reducing system leakage. The Neighborhood Liaison(s) will be contacted and informed of this project during the construction phase. Further community outreach may result through the Neighborhood Liaison Program.
3. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened two bids on February 20, 2013 from: Darby Creek Excavating, Inc. - $2,690,337.49 and Conie Construction Co. - $2,796,800.00.
Darby Creek Excavating, Inc.'s bid was deemed the lowest, most responsive and responsible bid in the amount of $2,690,337.49. Their Contract Compliance Number is 31-1345111 (expires 2/16/14, Majority). Additional information regarding both bidders, description of work, contract time frame and detailed amount can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Darby Creek Excavating, Inc.
4. FISCAL IMPACT: A transfer of funds within the Water Build America Bonds Fund will be necessary, as well as an amendment to the 2013 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Darby Creek Excavating, Inc. for the Kinnear Road Area Water Line Improvements Project for the Division of Water; to provide for payment of inspection, material testing, and related services to the Design and Construction Division; to authorize a transfer and expenditure up to $3,012,337.49 within the Water Build America Bonds Fund; and to amend the 2013 Capital Improvements Budget. ($3,012,337.49)
Body
WHEREAS, two bids for the Kinnear Road Area Water Line Improvements Project were received and publicly opened in the offices of the Director of Public Utilities on February 20, 2013; and
WHEREAS, the lowest, most responsive and responsible bid was from Darby Creek Excavating, Inc. in the amount of $2,690,337.49; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract and to encumber and expend funds to provide for payment of inspection and testing services costs associated with the Kinnear Road Area Water Line Improvements Project; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within the Water Build America Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to enter into a construction contract with Darby Creek Excavating, Inc. for the Kinnear Road Area Water Line Improvements Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Kinnear Road Area Water Line Improvements Project with the lowest, most responsive, and responsible bidder, Darby Creek Excavating, Inc., 6790 Brooksmiller Road, Circleville, Ohio 43113; in the amount of $2,690,337.49; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water; and to obtain the necessary inspection, testing and prevailing wage coordination services from the Design and Construction Division and to pay up to a maximum amount of $322,000.00.
SECTION 2. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the City Auditor is hereby authorized to transfer $3,012,337.49 within the Department of Public Utilities, Division of Water, Water Build America Bonds Fund, Fund No. 609, Dept/Div. No. 60-09, as follows:
Fund No. | Project No. | Project Name | OCA Code | OL3 | Change
609 | 690370-100000 (carryover) | Upground Reservoir | 609370 | 6621 | -$3,012,337.49
609 | 690236-100037 (carryover) | Kinnear Rd. WL Imp's | 692337 | 6629 | +$2,690,337.49
609 | 690236-100037 (carryover) | Kinnear Rd. WL Imp's | 692337 | 6687 | +$322,000.00
SECTION 4. That the 2013 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
609 | 690370-100000 (carryover) | Upground Reservoir | $3,693,776 | $681,438 | -$3,012,338
609 | 690236-100037 (carryover) | Kinnear Rd. WL Imp's | $0 | $3,012,338 | +$3,012,338
SECTION 5. That the expenditure of $3,012,337.49 is hereby authorized for the Kinnear Road Area Water Line Improvements Project within the Water Build America Bonds Fund, Fund No. 609, Dept.-Div. 60-09, Project No. 690236-100037 (carryover), OCA 692337, as follows:
Object Level Three Amount
6629 - Construction $2,690,337.49
6687 - CA-CI $ 322,000.00
$3,012,337.49
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.