Explanation
1. BACKGROUND
The Department of Public Service, Division of Refuse Collection, provides Columbus residents with weekly collection of yard waste through a contract for such. This separate collection is necessary to segregate yard waste that can be composted and recycled from the regular waste stream; this serves to extend the life of the landfill operated by the Solid Waste Authority of Central Ohio (SWACO) and increases weekly refuse container capacity for residents. Landfill diversion requirements are established by Ohio Revised Code.
This is normally an expense that is budgeted within the Division of Refuse Collection General Fund budget, but due to budget constraints in 2009 the contract was provided on a subscription basis for citizens who chose to subscribe and receive the service. This year the City will resume the provision of these services with no subscription fee and enter into contract for said services. This will be the first year of a 3-year contract with an estimated time frame of April 20, 2010 to March 31, 2013 and 2-1 year renewal periods thereafter. Street-side yard-waste collection service will be provided to approximately 227,000 households. This ordinance authorizes the Director of Public Service to enter into a yard waste collection contract for a 3 year term, with 2-1 year renewal options, and to authorize the expenditure of $3,677,400.00 for the first year of service.
The Notice to Proceed date is estimated to be March 12, 2010, with a service start date of April 20, 2010. The contract length is 3 years with the option of 2 - 1 year renewals. 3 bids were received on January 14, 2010 (2 majority, 1 minority) and tabulated on January 15, 2010 as follows:
Company Name City/State Majority/MBE/FBE Bid Amt
Rumpke of Ohio, Inc., Cincinnati, OH Majority $1.35 per household/month,
$3,677,400(annual
cost to City)
Inland Services Corp. Laguna Vista, TX Majority $3.37 per household/month,
$9,179,880(annual cost to the City)
JRed Services Hilliard, OH Minority $11.11 per household/month, $10,000,000
(annual cost to the city for Georgesville
District only)
Award is to be made to Rumpke of Ohio, Inc., as the lowest, best, most responsive and most responsible bidder.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Rumpke of Ohio, Incorporated.
2. CONTRACT COMPLIANCE
Rumpke of Ohio, Incorporated's contract compliance number is 31-1617611; this expires January 25, 2012.
3. FISCAL IMPACT
The Division of Refuse Collection has a total of $5,000,000.00 budgeted in the General Fund for yard-waste collection services in 2010.
4. EMERGENCY DESIGNATION
Emergency action is requested to allow timely execution of this contract and provide this service to residents. Earlier submission of legislation was not possible pending the final determination and adoption of the 2010 operating budget.
Title
To authorize the Director of Public Service to enter into contract with Rumpke of Ohio, Inc., for yard-waste collection services; to authorize the expenditure of $3,677,400.00 or so much thereof as may be needed from the General Fund for the first year of the contract; and to declare an emergency. ($3,677,400.00)
Body
WHEREAS, the Division of Refuse Collection provides Columbus residents with weekly collection of yard waste; and
WHEREAS, it is necessary to enter into a new 3 year contract with 2 - 1 year renewal options for this purpose; and
WHEREAS, this contract was bid and the successful bidder was Rumpke of Ohio; and
WHEREAS, $3,677,400.00 will be appropriated from the General Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Refuse Collection Division, in that it is immediately necessary to enter into a new contract for this purpose, thereby preserving the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Service be and hereby is authorized to enter into a 3 year contract with 2 - 1 year renewal options with Rumpke of Ohio, Inc., 10795 Hughes Road, Cincinnati, OH, 45251 for yard waste collection service, at a cost for the first year of $3,677,400.00 or so much thereof as may be needed.
Section 2. That for the purpose of paying the cost of the first year of said yard waste collection contract, the sum of $3,677,400.00 be and hereby is authorized to be expended from Fund 010, the General Fund, Department No. 59-02, Division of Refuse Collection, Object level One Code 03, Object Level Three Code 3336 and OCA Codes 593566 ($3,677,400.00).
Section 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.