Explanation
BACKGROUND: This ordinance authorizes the appropriation of $1,777,006 from the Special Income Tax Fund for the Finance and Management Department, Real Estate Management Office, for the payment of lease agreements entered into on behalf of the Departments of Public Safety and Development. At the present time, authorization to expend $1,395,523.30 is being requested. Requests for the expenditure of the remainder of the appropriation will be made in subsequent ordinances in conjunction with the request for Council approval to enter into each new lease agreement.
This ordinance authorizes the Finance and Management Director to renew two lease agreements with two lessors and authorize payment of rental fees in a Memorandum of Understanding with Public Utilites for the Division of Police use of building space at 1250 Fairwood Avenue.
This ordinance also authorizes the expenditure of funds for the payment of the second of twenty (20) one year terms of a lease with the Columbus Downtown Development Corporation authorized by City Council Ordinance 1121-2007 for office space at 50 West Town Street for the Department of Development, Economic Development Division.
In addition, this ordinance also authorizes the expenditure of funds for the payment of the third year of a fifteen (15) year lease with Gideon Development Partners LLC authorized by City Council Ordinance 2212-2004 and assigned to King Lincoln Gateway LLC for office space at 738 Long Street for the Department of Public Safety, Division of Police and for the third year of a fifteen (15) year lease with King Lincoln Gateway LLC authorized by City Council Ordinance 0690-2006 for office space at 738 Long Street for the Department of Public Safety, Division of Fire.
The leases authorized by this ordinance and Ordinances 2212-2004, 0690-2006, 1121-2007 with their 2009 costs, are as follows:
SEE ATTACHMENT
Emergency action is requested to provide funding to coincide with the commencement date for the leases.
King Lincoln Gateway, LLC Contract Compliance Number 38-3715517, expiration date 02/01/2009; Columbus Downtown Development Corporation Contract Compliance Number 76-0704655001; and the Southside Settlement Foundation Contract Compliance Number 31-4380068, expiring 05/08/2010, Parkwick Professional Plaza Contract Complance Number 20-8016434.
Fiscal Impact: This ordinance appropriates $1,777,006 from the Special Income Tax Fund for leases for the fiscal year 2009. This ordinance authorizes the expenditure of $1,395,523.30 for five leases and one Memorandum of Understanding from the Special Income Tax (Fund 430) in 2009.
Title
To appropriate $1,777,006 within the Special Income Tax Fund for the Finance and Management Department, Real Estate Management Office; to authorize the Finance and Management Director to renew, extend, enter into, and make payments for lease agreements with various lessors for the lease of office and warehouse space for the Department of Public Safety and the lease of office space for the Department of Development; to authorize the expenditure of $1,395,523.30 from the Special Income Tax Fund; and to declare an emergency.
Body
WHEREAS, the Finance and Management Department, Real Estate Management Office, has the responsibility for managing various leases for City agencies, and
WHEREAS, funding for these leases for the Real Estate Management Office, though not appropriated, are provided for with within the Special Income Tax Fund for 2009, and
WHEREAS, the appropriation of funds for these lease agreements from the Special Income Tax Fund is necessary, and
WHEREAS, the Departments of Public Safety and Development request the funding and execution of these lease renewals and extensions, and
WHEREAS, it is necessary to authorize the Finance and Management Director to renew or extend said leases, and
WHEREAS, it is necessary to expend funds for the second of twenty (20) one year lease terms of the lease with Columbus Downtown Development Corporation authorized by City Council Ordinance 1121-2007, and
WHEREAS, it is necessary to expend funds for the third year of a fifteen (15) year lease with Gideon Development Partners LLC authorized by City Council Ordinance 2212-2004 and assigned to King Lincoln Gateway LLC, and
WHEREAS, it is necessary to expend funds for the third year of a fifteen (15) year lease with King Lincoln Gateway LLC authorized by City Council Ordinance 0690-2006, and
WHEREAS, it is necessary to expend funds for a Memorandum of Understanding between the Departments of Public Utilities and Finance and Management for the property used by the Deparment of Public Safety at 1250 Fairwood Avenue, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Real Estate Management Office, in that it is immediately necessary to authorize the Finance and Management Director to renew four lease agreements with four lessors, and a Memorandum of Understanding for the Division of Police, in order to provide funding for office and warehouse space for the Departments of Public Safety and Development to coincide with the beginning of lease terms, thereby ensuring that City operations continue uninterrupted, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the appropriation of $1,777,006 , or so much thereof that may be necessary, is hereby authorized and approved as follows:
Division: 45-51
Fund: 430
OCA Code: 430459
Object Level 1: 03
Object Level 3: 3301
Amount: $1,777,006
SECTION 2. That the monies appropriated in SECTION 1 shall be paid upon order of the Finance and Management Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Council.
SECTION 3. That the Finance and Management Director be and is hereby authorized to enter into, renew or extend contracts and expend funds for the following lease needs per the attached chart identifying the current lessor, location, use, the 2008 lease cost, and the 2009 lease cost.
SEE ATTACHMENT
SECTION 4. That the expenditure of $1,395,523.30, or so much thereof that may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 45-51
Fund: 430
OCA Code: 430459
Object Level 1: 03
Object Level 3: 3301
Amount: $1,395,523.30
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.