Explanation
BACKGROUND: This legislation appropriates and encumbers $77,890.00 from the Community Development Block Grant (CDBG) and authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Heapy Engineering for the HVAC replacement design work at Gladden Community House and J. Ashburn Youth Center located at 85 S. Clarendon Avenue.
This project will replace 11 rooftop units and localized controls for the J Ashburn Youth Center. While the Gladden House will be a comprehensive HVAC assessment. The design will be done for the whole building; Replacement upgrades shall include (2) Rooftop Air handlers, existing controls, existing VAVs and existing unit heaters.
The Department of Finance and Management, Office of Construction Management, solicited a Request for Proposals for design services related to a replacement of 11 rooftop units and localized controls, a comprehensive HVAC assessment. This project was formally advertised on the Vendor Services website. On June 10, 2021 the city received three (3) responses (0 FBE, 0 WBE, 1 MBE) as listed. All proposals were deemed responsive and were fully evaluated by the Evaluation Committee:
|
Bidder/AE |
City |
FBE/MBE |
|
Dynamix Engineering |
Columbus |
MBE |
|
Heapy Engineering |
Columbus |
EBOCC |
|
Kramer Engineers |
Columbus |
N/A |
Heapy Engineering received the highest score by the evaluation committee and therefore the Office of Construction Management is recommending that they be awarded the Gladden-Ashburn HVAC Replacement contract.
Heapy Engineering Contract Compliance No. 31-1743951, expiration date October 21, 2022.
Emergency action is requested to meet the requirement and deadline of the Community Development Block Grant.
Fiscal Impact: This legislation authorizes an expenditure of $77,890.00 from the Community Development Block Grant (CDBG) for design of the replacement of 11 rooftop units and localized controls and a comprehensive HVAC assessment at the Gladden Community House and J. Ashburn Youth Center. These funds were budgeted within the Community Development Block Grant (2248).
Title
To authorize an appropriation within the Community Development Block Grant Fund; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Heapy Engineering for design of the replacement of 11 rooftop units and localized controls and a comprehensive HVAC assessment at the Gladden Community House and J. Ashburn Youth Center located at 85 S. Clarendon Avenue; to authorize the expenditure of $77,890.00 from the Community Development Block Grant Fund; and to declare an emergency. ($77,890.00)
Body
WHEREAS, it is the desire of the Director of Finance and Management and the Office of Construction Management to expend monies from CDBG (2248) for an agreement with Heapy Engineering to design the replacement of 11 rooftop units and localized controls, as well as a comprehensive HVAC assessment at the Gladden Community House and J. Ashburn Youth Center located at 85 S. Clarendon Avenue; and
WHEREAS, the Office of Construction Management solicited a competitive Request for Proposals for this project and Heapy Engineering received the highest score from the evaluation committee; and
WHEREAS, it is necessary to authorize the expenditure of $77,890.00 from the CDBG Fund (2248); and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with Heapy Engineering to design the replacement of 11 rooftop units and localized controls and a comprehensive HVAC assessment at Gladden Community House and J. Ashburn Youth Center located at 85 S. Clarendon Avenue; so that such work may begin as soon as practical, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Heapy Engineering to design the replacement of eleven (11) rooftop units and localized controls, as well as comprehensive HVAC assessment at Gladden Community House and J. Ashburn Youth Center located at 85 S. Clarendon Avenue.
SECTION 2. That the appropriate of $77,890.00, or so much thereof as may be needed, is hereby authorized within the Community Development Block Grant Fund 2248.
SECTION 3. That the expenditure of $77,890.00, or so much thereof as may be needed, is hereby authorized in the Community Development Block Grant Fund 2248, object class 03 Contractual Services per the accounting codes in the attachment to this ordinance.
SECTION 4. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to appropriate the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.