Explanation
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with The Righter Company, Inc. for the installation of the Camp Chase Rail Trail. This project will construct a 2.9-mile section of the multi-use trail located adjacent to the active Camp Chase Railroad from West Sullivant Avenue to Eureka Avenue. Project includes the construction of two new single span, prefabricated, steel truss bridges crossing South Fork Dry Run and Dry Run. The costs for this project will be $3,817,766.71 with a contingency of $350,000.00 for a total of $4,167,766.71.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on September 12, 2014 and received by the Recreation and Parks Department on September 30, 2014. Bids were received from the following companies:
Status Bid Amount
Righter Co. MAJ $3,817,766.71
Complete General MAJ $3,968,541.61
Shelly & Sands MAJ $4,196,995.65
After reviewing the proposals that were submitted, it was determined that The Righter Company was the lowest and most responsive bidder.
Principal Parties:
The Righter Company, Inc.
2424 Harrison Road
Columbus, OH 43204
Bradley Nadolson
614-272-9700
Contract Compliance #31-0889208
Expires 1/7/15
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may proceed during the current construction season. Certain aspects of the construction need to be completed before winter in order for work to be completed by September 1, 2015. The project will require an extended construction season to build, and several critical path items must be done to maintain compliance with federal, state, and local permits.
Fiscal Impact:
$4,167,766.71 is budgeted and available in the Recreation and Parks Voted Bond Fund 702 to meet the financial obligations of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with The Righter Company for the Camp Chase Rail Trail Project; to authorize the expenditure of $3,817,766.71 with a contingency of $350,000.00 for a total of $4,167,766.71 from the Recreation and Parks Voted Bond Fund; to authorize the City Auditor to transfer $1,160,155.15 within the Recreation and Parks Voted Bond Fund; to amend the 2014 Capital Improvement Budget; and to declare an emergency. ($4,167,766.71)
Body
WHEREAS, bids were received by the Recreation and Parks Department on September 30, 2014 for the Camp Chase Rail Trail Project and the contract will be awarded to The Righter Company; and
WHEREAS, funds are being moved to alternate projects within Fund 702 to establish correct funding locations for this project; and
WHEREAS, the 2014 Capital Improvement Budget will be amended to reflect the fund transfers within Fund 702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract as the project will require extended construction seasons to build, and several critical path items must be done to maintain compliance with federal, state, and local permits; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $1,160,155.15 within the Recreation and Parks Voted Bond Fund 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510316-100124 (P.A. 24 Trail Improvements) 716124 6621 $1,160,155.15
TO:
Project OCA Code Object Level 3 Amount
510316-100115 (P.A. 15 Trail Improvements) 716115 6621 $1,160,155.15
SECTION 2. That the 2014 Capital Improvements Budget Ordinance 0683-2014 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 702; 510316-100115; P.A. 15 Trail Improvements; $3,007,611 (SIT Supported)
Fund 702; 510316-100124; P.A. 24 Trail Improvements; $1,320,000 (SIT Supported)
AMENDED TO:
Fund 702; 510316-100115; P.A. 15 Trail Improvements; $4,167,766 (SIT Supported)
Fund 702; 510316-100124; P.A. 24 Trail Improvements; $159,845 (SIT Supported)
SECTION 3. That the Director of Recreation and Parks is hereby authorized to enter into contract with The Righter Company for the Camp Chase Rail Trail Project.
SECTION 4. That the expenditure of $4,167,766.71 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702, as follows:
Project OCA Code Object Level 3 Amount
510316-100115 (P.A. 15 Trail Improvements) 716115 6621 $4,167,766.71
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.