Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase John Deere OEM Mower Parts with Ag-Pro Ohio, LLC. The Division of Fleet Management is the primary user for mower parts. John Deere OEM Mower Parts are used to repair City owned John Deere mowers. The term of the proposed option contract would be approximately two (2) years, expiring 4/30/2028, with the option to renew for one (1) additional year, or portion thereof, at the same pricing and the same escalator clause. The Purchasing Office opened formal bids on 12/4/2025. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003264.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ031632). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Ag-Pro Ohio, LLC, CC# 028089 expires 11/8/2026, All Items, $1.00
Total Estimated Annual Expenditure: $30,000.00, Division of Fleet Management, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003264. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase John Deere OEM Mower Parts with Ag-Pro Ohio, LLC; and to authorize the expenditure of $1.00. ($1.00)
Body
WHEREAS, the John Deere OEM Mower Parts UTC will provide for the purchase of parts needed to repair and maintain John Deere mowers throughout the City; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on December 4, 2025 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, it has become necessary in the daily operation of the Division of Fleet Management to authorize the Director of Finance and Management to enter into a Universal Term Contract for the option to purchase John Deere OEM Parts; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase John Deere OEM Mower Parts in accordance with Request for Quotation RFQ031632 for a term of approximately two (2) years, expiring April 30, 2028, with the option to renew for one (1) additional year, or portion thereof, at the same pricing and the same escalator clause, as follows:
Ag-Pro Ohio, LLC, All items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003264 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.