Explanation
BACKGROUND: For the option to purchase Jet Aviation Fuel for Division of Police. The term of the proposed contract option would be two (2) years with a provision for a one (1) year extension. Contract is through December 31, 2007. The Purchasing Office opened formal bids on September 29, 2005.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA-001757 GRW). Twenty six (MAJ:22, MBE:4, FBE:0) bids were solicited; one (MAJ:1) bid was received.
The Purchasing Office is recommending award of a contract to the lowest, responsive, responsible and best bidder:
Arrow Energy Inc., MAJ, CC#382872167, $167,850.00
Total Estimated Annual Expenditure: $167,850.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Division of Police will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into a contract for the option to purchase Jet Aviation Fuel with Arrow Energy Inc., to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 29, 2005 and selected the lowest, responsive, responsible and best bid; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, to maintain an uninterrupted source of supply, as this fuel is used to keep city's fleet of Helicopters operational, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police in that it is immediately necessary to enter into a contract(s) for an option to purchase Jet Aviation Fuel, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contract(s) for the option to purchase Jet Aviation Fuel in accordance with Solicitation No. SA001757 GRW as follows:
Arrow Energy Inc., All Items: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.