Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with General Temperature Control, Inc. for the installation of air conditioning units at the Berliner, Big Run, Bill McDonald and Willis Athletic Complexes.
Between 2010 and 2014 the four athletic complexes were renovated due to the discovery of mercury in the flooring. The existing HVAC units were replaced with new systems, but the budget had not allowed for the addition of air conditioning at that time. These renovations did include the ability to add air conditioning when funding became available. Once the renovations were complete, moisture started to appear on the wood flooring which made it extremely slippery and unsafe to use. After some investigation, it was determined that the improvements that were made for energy efficiency had reduced the air circulation throughout the buildings. It has been deemed imperative, for the safety of our users that Recreation and Parks needs to install air conditioning units in order to fix the moisture problem that has developed.
The costs for this project will be $669,000.00 with a contingency of $66,900.00 for a total of $735,900.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on October 28, 2016 and received by the Recreation and Parks Department on November 17, 2016. Bids were received from the following companies:
Company Amount
General Temperature (MAJ) $669,000
After reviewing the proposals that were submitted, it was determined that General Temperature Control, Inc. was the lowest and most responsive bidder.
General Temperature Control, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
General Temperature Control, Inc.
970 Walnut Street, Canal Winchester, OH 43110
Bob Billings 614-837-3888
31-1201236
Exp Date: 4/6/18
Emergency Justification: An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract due to the incredible long lead times of the equipment that is necessary to be ordered and fabricated for this project and have it installed prior to the extremely busy Summer 2017 Season. Traditional 30 day legislation would not allow for the facilities to be ready for the summer rental season where leagues and tournaments have already been scheduled.
Benefits to the Public: Recreation and Parks has received several complaints from facility users on the condition of the damp floors and the need for air conditioning to make the space safer and more usable during the summer months.
Area(s) Affected:
Berliner Athletic Complex (17) $167,000
Big Run Athletic Complex (15) $166,000
McDonald Athletic Complex (5) $171,000
Willis Athletic Complex (11) $165,000
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by maintaining and updating existing facilities in the Recreation and Parks system.
Fiscal Impact: $735,900.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with General Temperature Control, Inc. for the installation of air conditioning units at the Berliner, Big Run, Bill McDonald and Willis Athletic Complexes; to authorize the expenditure of $735,900.00 from the Recreation and Parks Voted Bond Fund 7702; and to declare an emergency. ($735,900.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of the Recreation and Parks to enter into contract with General Temperature Control, Inc. for the installation of air conditioning units at the Berliner, Big Run, Bill McDonald and Willis Athletic Complexes; and
WHEREAS, it is necessary to authorize the expenditure of $735,900.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with General Temperature Control, Inc. so that it is possible to order and fabricae the equipment that is necessary for this project and have it installed prior to the extremely busy Summer 2017 Season; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized and directed to enter into contract with General Temperature Control, Inc. for the installation of air conditioning units at the Berliner, Big Run, Bill McDonald and Willis Athletic Complexes.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. For the purpose stated in Section 1, the expenditure of $735,900.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.