Explanation
BACKGROUND: This legislation first repeals Ordinance 0242-2015 due to the initial request for sole source. The Division of Fire subsequently advertised this equipment at the request of the Department of Homeland Security. This ordinance also authorizes the Finance and Management Director to enter into a contract to purchase a chemical identification system for the Division of Fire. The Division of Fire was awarded a grant from the Department of Homeland Security to purchase a handheld Infrared chemical identification system. This chemical identification system FTIR (Fourier-Transform InfraRed) will be used by the Hazardous Material Team (HazMat4) to analyze and identify materials and chemical substances on potential Weapons of Mass Destruction (WMD) and suspicious powder incidents to verify a known or suspected substance. The equipment is required by HazMat4 to maintain its current State of Ohio Type 1 HazMat team certification. All equipment that is funded through US Homeland Security training grants must be approved by the United States Homeland Security Office of Domestic Preparedness to be eligible for funding. The total cost of the equipment will be $65,000.00, the payment of which will be issued by Franklin County, on behalf of Franklin County Homeland Security and Justice Programs (FCHS), under the Urban Area Security Initiative (UASI). The City of Columbus and Franklin County entered into an Intergovernmental Agreement via Ordinance 1917-2015, to enable this type of purchase, and Ordinance 2482-2015 to accept these grant funds. This legislation will authorize the Director of Finance and Management to execute those documents necessary for the acquisition of this equipment. This ordinance also repeals Ordinance 0242-2015 passed on February 10, 2015 which originally legislated this acquisition as sole source.
Bid Information: The Division of Fire was approved for an Urban Area Security Initiative grant to purchase a handheld chemical identification system. Bids were solicited by the Purchasing Office via solicitation SA005932, and opened on 07/09/2015. There was one (1) bid received:
Thermo Fisher Scientific Portable Analytical Instruments, Inc. (a part of Thermo Fisher Scientific): $65,000.00
The Division of Fire recommends a bid award to Thermo Fisher Scientific Portable Analytical Instruments, Inc. (a part of Thermo Fisher Scientific), as the lowest, most responsive, and best bid. Thermo Fisher Scientific Portable Analytical Instruments, Inc. is not debarred according to the Excluded Parties listing of the Federal Government, and is not listed in the Auditor of State database for Findings for Recovery.
Contract Compliance: Thermo Scientific Portable Analytical Instruments Inc. - #01-0650031 (expires 03/12/2017)
Emergency Designation: This legislation is to be declared an emergency measure so that legislation is approved prior to expiration of the grant period.
FISCAL IMPACT: This ordinance authorizes the Director of Finance and Management to enter into an agreement and execute those documents necessary to procure equipment and training in the amount of $65,000.00 for the Division of Fire HazMat4 Team utilizing Franklin County Homeland Security and Justice Programs (FCHS), under the Urban Area Security Initiative (UASI). The grant funds are currently held by Franklin County. There are no matching funds to this grant.
Title
To repeal Ordinance 0242-2015 passed on February 10, 2015; to authorize and direct the Director of Finance and Management to execute those documents necessary to enter into a contract for the acquisition of a TruDefender FTIR Chemical Identification System for the Division of Fire HazMat 4 Team from Thermo Scientific Portable Analytical Instruments Inc., utilizing Franklin County Homeland Security and Justice Programs (FCHS), under the Urban Area Security Initiative (UASI), grant funds; and to declare an emergency. ($0.00)
Body
WHEREAS, the Division of Fire needs to repeal Ordinance 0242-2015 passed on February 10, 2015 which originally legislated this acquisition as sole source; and
WHEREAS, the Division of Fire needs to acquire a handheld chemical identification system for the Division of Fire HazMat4 Team; and
WHEREAS, the Division of Fire has been awarded a grant from Franklin County Homeland Security and Justice Programs (FCHS), under the Urban Area Security Initiative (UASI); and
WHEREAS, bids were solicited by the Purchasing Office, via Solicitation SA005932 (opened on 07/09/2015), with the lowest, best, responsible and responsive bid being made by Thermo Fisher Scientific Portable Analytical Instruments, Inc., a part of Thermo Fisher Scientific; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Fire, Department of Public Safety, in that it is immediately necessary to authorize and direct the Director of Finance and Management to execute those documents necessary for the acquisition of said equipment prior to the expiration of the grant period, for the preservation of the public health, peace, property, safety and welfare; Now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to execute those documents necessary to enter into a contract with Thermo Fisher Scientific Portable Analytical Instruments, a part of Thermo Fisher Scientific, for the acquisition of a handheld chemical identification system for the Division of Fire's HazMat4 Team.
SECTION 2. There is no city related expenditure associated with this ordinance; grant funds from Franklin County Homeland Security and Justice Programs (FCHS), under the Urban Area Security Initiative (UASI), are being administered via Franklin County in the amount of $65,000.00.
SECTION 3. That Ordinance 0242-2015 passed on February 10, 2015 be and is hereby repealed.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.