Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Finance and Management, on behalf of the Office of Construction Management, to enter into a professional architectural / engineering services agreement, with IMEG Consultants Corp., for the CCTV Media Equipment- 111 N. Front project, in an amount up to $126,260.11.
The scope of work includes A/V upgrades, broadcast equipment and associated integration services to upgrade the A/V functionality of Room 204A of the Michael B. Coleman Government Center, located at 111 N. Front St., Columbus, OH 43215. The room is used for various city meetings, presentations, press conferences and events.
2. BID INFORMATION: The selection of the firm providing the professional architectural / engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for statement of qualification." The project was let by the Office of Construction Management through Vendor Services and Bonfire. Of the 385 vendors solicited, 127 were Minority-owned, 2 were Veteran-owned, 198 were Small Business-owned, and 89 were Women-owned.
Four (4) Request for Qualifications (RFSQ’s) were opened on January 11, 2024. None of the responding firms were designated as Minority-owned.
An evaluation committee reviewed and scored the proposals and presentations based on the criteria included Columbus City Code, Section 329.
The Department of Finance and Management recommends an award be made to IMEG Consultants Corp.
3. CONTRACT COMPLIANCE INFO: DAX No. 43968, expires 1/5/25, MAJ
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against IMEG Consultants Corp.
4. SUBCONTRACTOR PARTICIPATION: An ODI goal was not assigned due to the low dollar threshold, however, IMEG Consultants Corp. proposed using BBCO Design, a WBE-designated firm, to perform 25% of the project.
Minority vendor certification was in good standing at the time the bid was awarded.
5. FISCAL IMPACT: A transfer within the Construction Management Capital Improvement Fund will be necessary for this expenditure.
Title
To authorize the Director of Finance and Management, on behalf of the Office of Construction Management, to enter into a professional architectural / engineering services agreement with IMEG Consultants Corp., for the CCTV Media Equipment- 111 N. Front project; and to authorize a transfer and expenditure up to $126,260.11 within the Construction Management Capital Improvement Fund. ($126,260.11)
Body
WHEREAS, four (4) technical proposals for the CCTV Media Equipment- 111 N. Front project were received on January 11, 2024; and
WHEREAS, the Department of Finance and Management recommends the agreement be awarded to IMEG Consultants Corp.; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Construction Management Capital Improvement Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Office of Construction Management, to authorize the Director of Finance and Management to enter into a professional architectural / engineering services agreement with IMEG Consultants Corp., for the CCTV Media Equipment- 111 N. Front project, for the preservation of the public Safety, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to enter into a professional architectural / engineering services agreement, on behalf of the Office of Construction Management, with IMEG Consultants Corp. for the CCTV Media Equipment- 111 N. Front project, in an amount up to $126,260.11.
SECTION 2. That a transfer and expenditure up to $126,260.11, or so much thereof as may be needed, is hereby authorized in the Construction Management Capital Improvement Fund - Fund No. 7733, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.