Explanation
1. BACKGROUND
The Department of Public Service, Division of Design and Construction, completed the Lane Avenue widening project in 2005. This project widened Lane Avenue from Olentangy River Road to Tuller Road. Utility relocations performed by private utility companies were a necessary part of the work. The relocation expenses incurred by American Electric Power (AEP) must now be paid. This legislation authorizes payment for completed utility relocation work based on invoices received from American Electric Power in the amount of $178,500.00.
Ordinances 1935-02 and 1898-2008 have previously legislated funds in the amounts of $210,751.08 and $116,389.81 respectively for Utility relocation work. The encumbrance associated with ordinance 1935-02 was canceled in 2007 to utilize these funds due to the extended timeframe for the receipt of invoices for the project with the idea that funds would reprogrammed and relegislated once a more precise timing was known for the receipt of the invoice. AEP has now invoiced the Division for work performed and it is necessary to make payment. No further utility relocation costs are anticipated for this project.
2. CONTRACT COMPLIANCE
American Electric Power's (AEP) contract compliance number is 31-4154203. The expiration date for their contract compliance is 11/26/09.
3. FISCAL IMPACT
Funding for this purpose is budgeted within the 2009 Capital Improvement Budget in the Streets and Highways G.O. Bonds Fund for the Lane Avenue Improvement project.
Title
To authorize the Director of Public Service to pay American Electric Power Company for utility relocation costs incurred in conjunction with the Lane Avenue Widening Project for the Division of Design and Construction; to amend the 2009 C.I.B.; and to authorize the expenditure of $178,500.00 from the Streets and Highways G.O. Bonds Fund. ($178,500.00)
Body
WHEREAS, the City of Columbus, Department of Public Service, Division of Design and Construction, required utility relocation work to be performed by American Electric Power Company for the Lane Avenue Widening project; and
WHEREAS, it is necessary to authorize payment for utility relocations by American Electric Power; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Service be and hereby is authorized to pay American Electric Power Company, P.O. Box 24424, Canton, Ohio, 44701-4424, in the amount of $178,500.00 for utility relocation work performed in connection with the Lane Avenue Widening project for the Division of Design and Construction.
Section 2. That the 2009 CIB authorized within ordinance 0806-2009 be amended as follows:
Project Number / Project / Current CIB Amount / amendment amount / CIB amount as amended
590105-100000 / Pedestrian Safety Improvements (Carryover) / $203,739.00 (Carryover) / ($178,500.00) (Carryover) / $25,239.00 (Carryover)
590126-100000 / Utility Relocation Reimbursements (Carryover) / $63,000.00 (Carryover) / $178,500.00 (Carryover) / $241,500.00 (Carryover)
Section 3. That the transfer of cash and appropriation be authorized as follows:
Transfer from:
project number / project / Object Level 01/03 Codes / OCA Code / Amount
590105 / Pedestrian Safety / 06-6600 / 591089 / $178,500.00
Transfer to:
project number / project / Object Level 01/03 Codes / OCA Code / Amount
590126 / Utility Relocation Reimbursements / 06-6600 / 704126 / $178,500.00
Section 4. That the expenditure of $178,500.00 be and hereby is authorized from the Streets and Highways G.O. Bonds Fund, Fund 704, Dept.-Div. 59-12, Department of Public Service, Division of Design and Construction, O.L. 01-03 Codes 06-6631, OCA Code 704126, Project 590126 to pay the cost thereof.
Section 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 6. That Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against American Electric Power Company.
Section 7. This ordinance shall take effect and be in force from and after the earliest period allowed by law.