Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify and increase the professional engineering services contract for the Operation Safewalks - General Engineering Contract 2008 #1 with M-E/IBI Group (formerly M-E Companies) in the amount of $30,000.00.
This contract has been used for various projects that spent down the total value. The intent of this contract was to provide the Department of Public Service with continuing, contractual access to additional resources that are necessary to perform various professional engineering, survey, and technical expertise for the department to complete its capital and operating budget commitments.
The projects developed under this program are typically small to moderate size improvements, and frequently include a significant emphasis on sidwalk needs and related and aesthetic improvements. This contract has been used for quick response design services.
Work to be performed under this contract modification include, but are not limited to, providing services during construction of the forthcoming Lockbourne Road Sidewalk project. All current design work for the Lockbourne Road Sidewalk project has been performed by M-E/IBI Group and procuring new design services would not be economical and would delay the project.
Original contract amount: $250,000.00 (Ord. 0563-2008, EL008312)
Modification 1 amount: $0.00 (Ord. 0293-2010)
Modification 2 amount: $50,000.00 (Ord. 0750-2010, EL010544)
Modification 3 amount: $30,000.00
Total contract amount, including this modification: $330,000.00
Searches in the Systems for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against M-E/IBI Group.
2. CONTRACT COMPLIANCE
M-E/IBI Group's contract compliance number is 311442777 and expires 11/20/14.
3. FISCAL IMPACT
Funds in the amount of $30,000.00 are available for this project in the Street and Highway G.O. Bond Fund within the Department of Public Service. A transfer of cash and authority is necessary for this project and will be reimbursed after the 2013 Bond Sale.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and services ant to prevent unnecessary delays in the Department of Public Service's Capital Improvement Program.
Title
To amend the 2013 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriate between projects within the Streets & Highways Bond Fund; to authorize the Director of Public Service to execute a professional engineering services contract modification with M-E/IBI Group in connection with the Operation Safewalks - General Engineering Contract 2008 #1; to appropriate $30,000.00 within the Street and Highway Improvement Fund; to authorize the expenditure of $30,000.00 from the Street and Highway Improvement Fund; and to declare an emergency. ($30,000.00)
Body
WHEREAS, the Department of Public Service currently maintains the Operation Safewalks - General Engineering Contract 2008 #1 with M-E Companies Inc; and
WHEREAS, the original contract in the amount of $250,000.00 (Contract No. EL008312) was authorized by Ordinance No. 0563-2008; and
WHEREAS, the modification no. 1 in the amount of $0.00 was authorized by Ordinance No. 0293-2010; and
WHEREAS, the modification no. 2 in the amount of $50,000.00 (Contract No. EL010544) was authorized by Ordinance No. 0750-2010; and
WHEREAS, the Director of Public Service has identified the need to modify and increase this professional service contract; and
WHEREAS, this legislation authorizes the third modification to this contract in the amount of $30,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service in that it is immediately necessary to provide engineering and services and to prevent unnecessary delays in the Department of Public Service's Capital Improvement Program; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 440104-100002 / Misc. Econ Dev Cols Coated Fabrics (Voted Carryover) / $90,697.00 / ($30,000.00) / $60,697.00
704 / 590955-100004 / Operation Safewalks - General Engineering (Voted Carryover) / $0.00 / $30,000.00 / $30,000.00
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 440104-100002 / Misc. Econ Dev Cols Coated Fabrics (Voted 2008) / $2,034,243.00 / $30,000.00 / $2,064,243.00
704 / 590105-100063 / Ped Safety Improvements - Sidewalk Design and Crosswalk Imp (Voted 2008) / $190,000.00 / ($30,000.00) / $160,000.00
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440104-100002 / Misc. Econ Dev Cols Coated Fabrics / 06-6600 / 592104 / $30,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590955-100004 / Operation Safewalks - General Engineering / 06-6600 / 749554 / $30,000.00
SECTION 3. That the Director of the Department of Public Service be and is hereby authorized to modify and increase Contract No. EL008312 with M-E/IBI Group at 635 Brooksedge, Westerville, Ohio 43081 in an amount not to exceed $30,000.00.
SECTION 4. That for the purpose of paying for the work included in this agreement up to $30,000.00, or so much thereof as may be necessary, be and hereby is authorized to be expended from the Street and Highway Improvement Fund, Fund 704, Department No. 59-12, Division of Design and Construction as follows:
Fund / Project # / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 590955-100004 / Operation Safewalks - General Engineering / 06-6682 / 749554 / $30,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.