Explanation
BACKGROUND: This legislation authorizes the Public Safety Director to enter into a contract with Matrix Systems, Inc. for the purchase and installation of a Matrix security system for the Division of Fire at the Parsons Avenue facilities, consisting of the Administration building and the Fire Training Complex. Matrix Systems, Inc. was chosen to provide this system, as they are the current security system provider for many of the City of Columbus' facilities, including the Facilities Management Division, Division of Police, Department of Technology, and Department of Health. The Division of Fire's current security system from ADT is approximately 16 years old and has failed several times. The security technology in use is no longer supported by ADT. The Matrix security system is the City's standard and by implementing this system, will make Fire's security system compatible with other City facilities. Contracting with Matrix Systems, Inc. for this purchase will allow the Division of Fire to replace it's current system with new technology used throughout the City.
Bidding Information: The Matrix system is a proprietary system. All hardware, software, and maintenance, etc., must be provided and maintained by Matrix Systems, Inc., the sole provider and distributor. Therefore, it would be in the best interest of the City to purchase this system in accordance with sole source provisions of the Columbus City Codes. A proposal of the new system was provided by Matrix Systems, Inc. This proposal was reviewed and approved by the Department of Public Safety.
Emergency action is requested so that the work may begin as quickly as possible to increase security for City employees, visitors, and for the Fire Division facilities.
Fiscal Impact: This ordinance authorizes an expenditure of $265,000.00 with Matrix Systems, Inc., for the purchase and installation of a security system at Fire Division facilities on Parsons Avenue. Funding is available in the Department of Public Safety, Division of Fire's Gov'l B.A.B. Build America Bonds Fund.
Contract Compliance: Matrix Systems, Inc. Contact Compliance No. 31-0902711, expiration date January 7, 2012.
Title
To authorize the Public Safety Director to enter into a contract with Matrix Systems, Inc. for the purchase and installation of a security system for the Division of Fire; to authorize the expenditure of $265,000.00 from the Gov'l B.A.B. Build America Bonds Fund; in accordance with sole source provisions of the Columbus City Codes; and to declare an emergency. ($265,000.00)
Body
WHEREAS, the Division of Fire has a need to contract with Matrix Systems, Inc. for the purchase and installation of a security system to replace the current outdated and unserviceable security system in use at the Fire Administration building and Training Complex; and
WHEREAS, it is necessary for the Division of Fire to enter into a contract with Matrix Systems, Inc., the current sole provider and distributor of Matrix security systems for many City of Columbus facilities, for the purchase and installation of said security system; and
WHEREAS, it is in the best interest of the City of Columbus, Public Safety Department, Division of Fire, to acquire this security system pursuant to sole source provisions of the Columbus City Codes; and
WHEREAS, an emergency exists in the usual daily operations of the Public Safety Department, Fire Division, in that it is immediately necessary to enter into a contract with Matrix Systems, Inc. so that the aforementioned purchase may begin as quickly as possible to increase security for City employees and visitors to the Fire Division's facilities, thereby, protecting the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Safety Director on behalf of the Fire Division is hereby authorized to enter into a contract with Matrix Systems, Inc. for the purchase and installation of a Matrix security system.
SECTION 2. That the expenditure of $265,000.00, or so much thereof as may be necessary, be and is hereby authorized and approved as follows: Fund 746 Public Safety Department Fire Division Gov'l B.A.B. Build America Bonds ~ OCA 710103 ~ OL1 06 ~ OL3 6649 ~ Project 340103-100000 Fire Facility Renovation.
SECTION 3. That in accordance with Section 329.07(e) of the Columbus City Codes, City Council has determined it is in the best interest of the City of Columbus that this system be acquired through sole source provisions as detailed for the action authorized in SECTION 1.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten day after passage if the Mayor neither approves nor vetoes the same.