Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract with CTL Engineering, Inc. in the amount of up to $150,000.00.
The intent of this contract is to provide the Department of Public Service with continuing, contractual access to additional resources that are necessary to provide various material testing and inspection expertise for the Department to complete its capital and operating budget commitments.
The Department anticipates submitting planned requests to modify this contract as the operational need arises and as funding capacity will allow over the three year term of this contract.
The Department of Public Service, Office of Support Services solicited Requests for Proposals for the Roadway Improvements - Materials Testing and Inspection contract. The project was formally advertised on the Vendor Services web site from September 20, 2012, to October 11, 2012. The
City received two (2) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on October 17, 2012
Company Name City/State Majority/MBE/FBE/ASN /PHC
CTL Engineering, Inc. Gahanna, OH AS1
Resource International Columbus, OH FBE
CTL Engineering, Inc. received the highest score by the evaluation committee and will be awarded the Roadway Improvements - Materials Testing and Inspection contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against CTL Engineering, Inc.
2. CONTRACT COMPLIANCE
CTL Engineering, Inc's contract compliance number is 31-0680767 and expires 8/31/14.
3. FISCAL IMPACT
Funding for this contract is available within the Street and Highway Improvement Fund. This ordinance authorizes a C.I.B. amendment to establish funding in the appropriate project.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide funding for necessary testing services for Department of Public Service Capital improvement projects.
Title
To authorize the Director of Public Service to enter into contract with CTL Engineering, Inc. for material testing and inspection services in connection with capital and operating budget commitments; to amend the 2012 Capital Improvement Budget; to authorize the transfer of cash and appropriation within the Street and Highway Improvement Fund; to authorize the expenditure of up to $150,000.00 from the Street and Highway Improvement Fund for this contract; and to declare an emergency. ($150,000.00)
Body
WHEREAS, the Director of Public Service has identified the need to enter into a professional service contract to provide for materials testing and inspection services required by capital and operating budget commitments undertaken by the Department of Public Service; and
WHEREAS, the Director of Public Service is authorized to enter into contract with CTL Engineering, Inc. for the provision of material testing and inspection services described above in the amount of up to $150,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2012 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction in that this contract should be modified immediately so that funding can be made available for necessary testing and inspection services for capital improvement projects during this construction season; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to modify and increase a contract with CTL Engineering, Inc, 2860 Fisher Road, Columbus, Ohio, 43204 for Materials Testing in an amount up to $150,000.00, for the Division of Design and Construction.
SECTION 2. That the 2012 C.I.B. authorized by ordinance 0368-2012 be amended as follows to provide sufficient authority for the appropriate projects authorized within this ordinance:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
766 / 766999-100000 / Unallocated Balance (Street & Highway Improvement Carryover) / $1,676,562.00 / ($150,000.00) / $1,526,562.00
766 / 530161-100088 / Roadway Improvements - Materials Testing and Inspection (Street & Highway Improvement Carryover) / $0.00 / $150,000.00 / $150,000.00
SECTION 3. The sum of up to $150,000.00 be and is hereby appropriated from the unappropriated balance of the Street and Highways Improvement Fund, Fund 766, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2012 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 766999-100000 / Unallocated Balance / 06-6600 / 766999 / $150,000.00
SECTION 4. That the transfer of cash and appropriation within the Street and Highway Improvement Fund, No. 766, be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 766999-100000 / Unallocated Balance / 06-6600 / 766999 / $150,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530161-100088 / Roadway Improvements - Materials Testing and Inspection / 06-6600 / 716188 / $150,000.00
SECTION 5. That for the purpose of paying the cost of this contract the sum of up to $150,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Street and Highway Improvement Fund, No. 766 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530161-100088 / Roadway Improvements - Materials Testing and Inspection / 06-6682 / 716188 / $150,000.00
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.