Explanation
Background: This ordinance authorizes the Finance and Management Director to establish purchase orders with Byers Ford, contract numbers: FL005467- Automoblie and FL005473- Light Duty Trucks, for the acquisition of seventy (70) vehicles for the Fleet Management Division to be distributed to the following divisions: Communications, Recreation and Parks, PVB, Fire, Land Bank (Development), and Police. These new vehicles will be replacing older higher mileage vehicles that will reduce maintenance costs, and reduce petroleum fuel consumption. An upfitting contact for the Police vehicles is being separately bid.
Additionally, this ordinance authorizes the Finance and Management Director, Fleet Management to establish purchase orders with Ricart Properties for ten (10) used vehicles, of mixed models, for use as undercover police vehicles, in accordance with the terms and conditions of contract number FL004444.
The vehicles that are being purchased are as follows:
Communications- Ford Transit (2)
Recreation and Parks- Ford F250 (3)
PVB- Ford Transit (3)
Fire- Ford F350 (7), Ford Explorer (4)
Land Bank- Development- Ford Transit (1)
Police- Ford Taurus (50), Various vehicles (10)
Byers Ford Contract Compliance Number is 31-4139860 <tel:31-4139860> and expires 02/10/2014
Ricart Properties Contract Compliance Number is 31-1282546 <tel:31-1282546> expires 10/11/2014
This ordinance will also authorize the Finance and Management Director, Fleet Management to establish purchase order with Parr Public Safety Equipment for the Up-fitting of twenty (20) E-350 PTV's for the Division of Police. Bid #SA004984, closed 06/13/2013 for the Up-fitting of the E-350 PTV was awarded to Parr Public Safety Equipment the lowest, responsible, responsible bidder.
Parr Public Safety Equipment Inc. Contract Compliance Number is 20-1619573 <tel:20-1619573> expires 12/31/2013
Upfitting for the fifty (50) Ford Taurus's will be bid and submitted for Council consideration in September.
These companies are not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.
Fiscal Impact: A total of $2,352,258.40 will be spent from the Special Income Tax Fund and was adopted as part of the 2013 budget.
Emergency Action is requested so that the order for these vehicles can be placed and older high mileage vehicles can be removed from service and the twenty (20) PTV can be up-fitted and ready for service for the Division of Police.
Title
To authorize the Finance and Management Director to establish purchase orders with Byers Ford and Ricart Properties for the purchase of eighty (80) vehicles for use by various City divisions; to authorize the Finance and Management Director to establish a purchase order with Parr Public Safety Equipment for the up-fitting of twenty (20) PTV's; to authorize the appropriation of $2,352,258.40 and expenditure from the Special Income Tax fund; and to declare an emergency. ($2,352,258.40)
Body
WHEREAS, various city divisions including Communications, Recreation and Parks, PVB, Fire, Land Bank (Development), and Police have a need to replace older and high mileage vehicles; and
WHEREAS, the replacement of some of these vehicles would greatly reduce the maintenance expense associated with older vehicles; and
WHEREAS, Twenty (20) Ford F350 PTV's will need up-fitting in order to ready for service for the Division of Police; and
WHEREAS, funding for these vehicles is available in the Special Income Tax fund; and
WHEREAS, an emergency exists in the usual daily operations of Communications, Recreation and Parks, PVB, Fire, Land Bank (Development), and Police, in that it is immediately necessary to authorize the Finance and Management Director to establish a purchase order for the purchase of these vehicles and up-fitting thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is authorized to establish a purchase order with Byers Ford in accordance with the terms and conditions of contract number FL005473, for the purchase of twenty (20) light duty trucks on behalf of various divisions of the City.
SECTION 2. That the Finance and Management Director is authorized to establish a purchase order with Byers Ford in accordance with the terms and conditions of contract number FL005467, for the purchase of fifty (50) automobiles on behalf of various divisions of the City.
SECTION 3. That the Finance and Management Director is authorized to establish a purchase order with Ricart Properties, in accordance with the terms and conditions of contract number FL004444, for the purchase of ten (10) vehicles on behalf of the Fleet Management Division.
SECTION 4. That the Finance and Management Director on behalf of the Fleet Management Division is hereby authorized to contract with Parr Public Safety Equipment Inc. for the up-fitting of twenty (20) Ford E-350 PTV's.
SECTION 5. That the City Auditor is authorized to appropriate $2,352,258.40 within the Special Income Tax Fund as follows: Fund 430, Div 45-05; OCA 454301, Object Level Three: 6650.
SECTION 6. That the expenditure of $$2,352,258.40, or so much thereof as may be necessary in regard to the actions authorized in Sections 1, 2, and 3 be and is hereby authorized and approved as follows:
Department: 45-05
Fund: 430
OCA: 454301
Obj Level 01: 06
Obj Level 03: 6650
Amount: $2,352,258.40
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.