Explanation
Ordinance 1007-09, passed on 07/20/09, authorized the City Attorney to accept the Witness Assistance Program Database and Domestic Violence Advocate grant. Under this grant the new Domestic Violence/Prosecution Resources Unit database (DV/PRU) was developed by Sophisticated Systems, Inc., authorized by Ordinance 1013-09, passed on 07/27/10.
The DV/PRU database combines data previously contained in three separate databases, the Witness Assistance Program, Intake and Stalking databases. These three databases were developed over 10 years ago for the City Attorney's Office by Intellinetics, Inc. The imaging management software used was Intellivue. Intellivue is a proprietary software created and owned by Intellinetics, Inc.
The second phase of implementing the DV/PRU database is to migrate data and images from the existing databases. In order to effect this transfer it is necessary for the City Attorney's Office to enter into a contract for said service with Intellinetics Inc. as a sole source provider for Intellivue software.
The cost associated with these services is based on negotiations with Intellinetics, Inc. to ensure the best pricing for the City of Columbus.
Fiscal Impact:
Funding will come from the Witness Assistance Program Database and Domestic Violence Advocate Grant funds.
Emergency Designation:
There is a time issue involved as this grant is currently scheduled to end on 09/30/10. An extension until 12/31/10 has been requested but approval has not yet been received. This ordinance is being submitted as an emergency to allow for the timely commencement and completion of the services within the grant period.
Contract Compliance No.: 31-1491111 expires 11/19/10
Title
To authorize the City Attorney to enter into a contract with Intellinetics, Inc. for the provision of data and imaging migration services in accordance with the sole source provisions of the Columbus City Codes; to authorize the expenditure of up to $10,400.00 from the WAP Database and DV Advocate Grant funds; and to declare an emergency. ($10,400.00)
Body
WHEREAS, Ordinance 1007-09 authorized the City Attorney to accept and expend grant money from the Franklin County Board of Commissioners, Office of Homeland Security and Justice Programs, for the Witness Assistance Program Database and Domestic Violence Advocate Grant ARRA-VAWA-901; and
WHEREAS, under said grant a new database system, the Domestic Violence/Prosecution Resources Unit (DV/PRU) database, was developed which replaces three databases designed using Intellivue software; and
WHEREAS, there is a need for the City Attorney to obtain data and image migration services for the newly created DV/PRU database; and
WHEREAS, Intellinetics, Inc. is the sole source provider of the Intellivue software used to manage the data that needs to be migrated; and
WHEREAS, an emergency exists in the usual daily operation of the City Attorney's Office in that it is immediately necessary to authorize the City Attorney to enter into a contract with Intellinetics, Inc. so the migration of data and images for the DV/PRU database can commence as soon as possible and for the preservation of the pubic health, peace, property, safety and welfare, and, now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Attorney is hereby authorized to enter into a contract with Intellinetics, Inc. in accordance with Section 329.07(e) of the Columbus City Codes for the DV/PRU database data and images migration services in the maximum amount of Ten Thousand Four Hundred Dollars ($10,400.00).
SECTION 2. That for the purposes stated in Section 1, the expenditure of Ten Thousand Four Hundred Dollars ($10,400.00) or so much thereof as may be necessary, is hereby authorized as follows: department 2401, Witness Assistance Program Database and Domestic Violence Advocate Grant , grant number 249271, fund number 220, organizational cost account 249271, object level three 3336.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.