Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Martin Painting & Coating Company for the improvements to all interior walls and some exterior walls at 16 facilities.
In the summer of 2017, staff performed a department facility walk through and accessed the conditions of all facilities. One common item throughout the facilities was the need to renovate the condition of existing walls, both interior and exterior. Some sites have not had any renovations to their walls in over 20 years.
Work will include drywall renovations, tuck-pointing of block walls, and sealing of walls. Walls will also receive updated color schemes, standardizing facilities throughout the system and allowing for efficiencies with future maintenance.
The costs for this project will be $734,700.00 with a contingency of $73,300.00 for a total of $808,000.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on January 12, 2018 and received by the Recreation and Parks Department on January 30, 2018. Bids were received from the following companies:
Company Amount
Martin Painting & Coating (MAJ) $734,700.00
Rizzo Brothers Painting (MAJ) $948,750.00
Kastra (MAJ) $1,175,000.00
After reviewing the proposals that were submitted, it was determined that Martin Painting & Coating was the lowest and most responsive bidder.
Principal Parties:
Martin Painting & Coating Company
2040 Longwood Avenue, Grove City, OH 43123
John Martin 614-875-8733
31-0649396
Exp. 7/21/19
Emergency Justification: An emergency is being requested in that it is immediately necessary to enter into said contract so that work may be completed prior to the start of the summer season.
Benefits to the Public: This project helps the City show pride in our facilities by keeping them updated and user friendly.
Community Input Issues: Various calls and comments from community members have expressed the desire for well-kept and updated facilities.
Area(s) Affected: Facilities are located all around the City - 99
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by helping to ensure that facilities remain safe, updated, and user friendly.
Fiscal Impact: $808,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 and Permanent Improvement Fund 7747 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Martin Painting & Coating Company for the improvement of all interior walls and some exterior walls at 16 facilities; to authorize the City Auditor to appropriate, transfer, and expend $808,000.00 between projects within the Recreation and Parks Permanent Improvement Fund and the Recreation and Parks Bond Fund; to amend the 2017 Capital Improvements Budget Ordinance 1124-2017; and to declare an emergency. ($808,000.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with Martin Painting & Coating Company for improvements to all interior walls and some exterior walls at 16 facilities; and
WHEREAS, it is necessary to authorize the appropriation of $28,681.75 within the Recreation and Parks Permanent Improvement Fund 7747; and
WHEREAS, it is necessary to authorize the transfer of $966,572.68 or so much thereof as may be needed between projects within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize that the 2017 Capital Improvements Budget Ordinance 1124-2017 be amended in order to provide sufficient budget authority for this legislation and future projects; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into said contract so that work may be completed prior to the start of the summer season; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to enter into contract with Martin Painting & Coating Company for improvements to all interior walls and some exterior walls at 16 facilities.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the appropriation of $28,681.75 within the Recreation and Parks Permanent Improvement Fund 7747 per the accounting codes in the attachments to this ordinance.
SECTION 6. That the transfer of $966,572.68 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Voted Bond Fund 7702 per the accounting codes in the attachments to this ordinance.
SECTION 7. That the 2017 Capital Improvements Budget Ordinance 1124-2017 is hereby amended as follows in order to provide sufficient budget authority for this legislation and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7747 / P510055-100000; Near East Donations (Voted Carryover) / $1 / $81,749 / $81,750 (to match cash)
Fund 7747 / P510056-100000; Near North/University Donations (Voted Carryover) / $551,374 / $576 / $551,950 (to match cash)
Fund 7702 / P510035-100004; Facility Improvements - Contingencies (SIT Supported); $1,960,000 / ($966,573) / $993,427
Fund 7702 / P510029-100000; Facility Upgrades (SIT Supported); $0 / $966,573 / $966,573
SECTION 8. That, for the purpose stated in Section 1, the expenditure of $808,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 and Permanent Improvement Fund 7747 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.